12 Best AI Tools for Taking Meeting Notes

Picture this: You just wrapped up a meeting, and your head is spinning. What once felt like a productive discussion about your project has quickly transformed into a chaotic mix of disjointed topics, unresolved issues, and new tasks for you and your teammates. Then, as if on cue, an email notification pops up. It’s from your boss asking for meeting notes. It’s no wonder the Importance of note-taking is often overlooked. Taking notes helps us process information, retain knowledge, and logically organize thoughts. When it comes to meetings, notes can be critical for tracking action items, clarifying misunderstandings, and reporting back on discussions. This article will help you relieve the pressure of taking notes during meetings by introducing you to the industry’s best AI for meeting notes.

One of the most valuable solutions you can use to increase productivity and reduce stress around note-taking is Antispace's AI-based productivity operating system. Antispace can help you achieve your goals. In this case, that means learning about the best AI tools for taking meeting notes.

12 Best AI Tools for Taking Meeting Notes

1. Antispace: The Ultimate Assistant for Meeting Documentation

Antispace is a productivity powerhouse that combines note-taking, calendar management, and communication tools into a single platform. This is especially useful for professionals who juggle multiple meetings and projects.

Antispace enhances the meeting note-taking experience with intelligent automation and intuitive design, allowing you to streamline documentation. The AI assistant connects directly with your email and calendar to automatically capture meeting content, highlight key discussion points, and generate action items.

2. Otter.ai: Meet Your New AI Assistant for Transcription

Otter.ai is an AI-powered meeting assistant and transcription tool that converts voice conversations from video meetings or audio files into text. It can identify speakers, label text with that speaker’s name, and capture slides that are shared.

The live chat feature allows your team to chat or ask questions during the meeting, and anyone can add comments to the live transcript or highlight a key point. And in case you get distracted or join late, it creates a live summary from the AI notes, so you can always catch up on what you missed.

3. Laxis: Note-Taking for Customer-Focused Teams

Laxis is designed to support sales, content marketing, product, and market research teams, as well as anyone else who interacts with customers or prospects. It takes notes during virtual meetings and captures each participant’s words verbatim so that you can stay focused on the conversation.

Afterward, this AI tool automatically generates summaries, extracts insights, and identifies the customer’s requirements. It pulls out any action items or next steps required and can also automatically send a follow-up email to close the loop.

4. Doodle: Schedule Meetings and Notes with Ease

Before you can create meeting notes, you first need to coordinate the attendees’ calendars to ensure they are available for the meeting. That’s where Doodle comes in. You can schedule one-on-one meetings and team meetings quickly and easily.

Set up your availability, then share it by sending a link to your chosen invitees. They can then select the time that works for them, which blocks that time out in your calendar, so you’ll never double-book anyone again. Additionally, Doodle integrates with popular meeting platforms, including:

Zoom
Microsoft Teams
Google Meet

5. Fireflies.ai: Capture Meeting Notes and Summaries

Fireflies.ai can perform real-time transcription during an audio or video call or transcribe from a meeting recording. It can then summarize the key points, decisions, and action items that emerged from the meeting.

If you want to relisten to any part of the meeting, you can search for keywords and then play back the recording at normal speed or up to twice that speed. Collaboration tools enable your team to comment on, pin, or react to the conversation, or extract snippets to create sound bites.

6. Notes by Dubber: Your Meeting Assistant for Smarter Meetings

Formerly known as Notiv, Notes by Dubber claims to help you “meet smarter, not harder.” It syncs with your Outlook or Google calendar, automatically joining and recording your scheduled calls. Once in the meeting, it creates a transcript, then afterward, it generates a summary that you can share.

The AI tool also extracts action items for follow-up and automatically creates tasks for each participant. Integrations with apps like Asana and Slack help to streamline your workflow and make it easy to follow up on allocated tasks.

7. Timz.Flowers: A Hybrid Tool for Remote and Hybrid Teams

Timz.Flowers is a hybrid conferencing platform designed for distributed teams, combining video calls with asynchronous collaboration. It can record live meetings and then generate a text or video summary, as well as meeting minutes, that are easy to share with anyone who couldn’t attend the meeting.

For asynchronous meetings, participants can contribute with recorded video messages. The system automatically sends an email recap after each meeting. And if you want to refer back to a specific section, the AI chatbot helps you quickly find it.

8. Sembly AI: Meeting Notes with Task Management Features

As an AI tool for meeting notes, Sembly AI records meetings and transcribes them. Then it creates meeting summaries and minutes, highlighting key insights from the discussion. And if you can’t attend a meeting, you can send Sembly along instead, then review the meeting notes later.

Tasks are automatically identified and described, and then assigned to a team member. Integrations with tools like Slack and Trello allow you to stream tasks, along with any notes, directly to those workspaces.

9. Fathom: Record, Transcribe, and Summarize Meetings

Fathom is an AI tool for meeting notes that accurately records, transcribes, and summarizes meetings efficiently. Both the recording and the transcription are instantly available when you end your meeting. Then you can simply copy and paste the summaries and action items into Gmail, Google Docs, or a task management tool.

Call notes are automatically synced to your CRM, so you always have a record of your interactions with anyone in your database. You can also create a playlist from the highlights of your meeting and share it with other interested parties.

10. Superpowered: Meeting Notes Without the Recording

super powered - Best AI for Meeting Notes

Superpowered transcribes your meeting, but without recording it or using bots, it works directly from your device's audio. Those transcriptions are stored for seven days to give you time to generate notes before being deleted.

This AI tool for meeting notes automatically summarizes the conversation and identifies action items for you. It also keeps you on top of your calendar. Reminders for upcoming meetings display on the menu bar, and you can click directly through to the meeting from there.

11. Circleback: Advanced Meeting Summaries for Leadership Teams

Circleback provides premium summaries that resemble strategic memos more than automated notes. Its AI is deeply context-aware, meaning it captures nuance, emotion, and strategic shifts in tone or direction. If someone subtly walks back a decision mid-meeting, Circleback catches it.

The tool allows for Q&A over past meetings, e.g., "What was discussed about pricing strategy in March?", making it ideal for leadership teams. Summaries are well-written, categorized, and often require no editing, even for external use.

12. TL;DV: A Robust Tool for Meeting Recordings

TL;DV is an alternative that could suit you if you're looking for editing tools for recorded meetings. Features Powerful edition tools: TL;DV offers some nice edition features, allowing you, for instance to extract a video clip from a meeting in one click.

AI Summary Features

With TL;DV, you can select a part of your meeting and let the AI summarize it for you. The tool allows you to directly search for topics discussed during meetings to find what you are looking for among your past recordings.

Key Features to Look for in the Best AI for Meeting Notes

man in a meeting - Best AI for Meeting Notes

Every reliable AI note-taker should provide accurate transcripts. The most effective ones also produce concise and structured meeting recaps. Look for tools that automatically highlight the key takeaways, including:

Overall summary
Decisions made
Action items

The best tools also deliver those summaries when you need them, right after the meeting ends or ahead of your next one.

Built-In AI Chatbot for Instant Recall

An advanced meeting assistant doesn’t clock out after the call ends. A strong AI note-taker includes a chat interface you can interact with, like asking, “What did we decide in last week’s product sync?” or “Who’s responsible for the budget update from Monday’s meeting?”

The chatbot pulls from your meeting history and gives direct, functional responses. Think of it as ChatGPT for your calendar.

Automatic Detection and Assignment of Action Items

AI note-takers should help you move from discussion to execution. Choose a tool that can detect action items in real time and assign them automatically to participants. Bonus points if it integrates with your agenda or task manager, allowing you to assign items and track their completion manually.

Robust Integrations with Your Tech Stack

Your note-taker should work where you work. Look for AI tools that integrate with your calendar, video conferencing platform (like Zoom or Google Meet), CRM, project management tools (like Asana or Trello), and internal communication apps (like Slack). This makes it easier to sync notes, assign tasks, and maintain a single source of truth across systems.

Granular Permission and Privacy Controls

Privacy and consent are critical. A responsible AI note-taker should offer fine-tuned permission settings that allow individuals or administrators to control when recording starts, which meetings are captured, and who can access transcripts or summaries afterward. You should never worry about AI recording without knowledge or consent.

Meeting Analytics and Insights

With AI attending every meeting, you gain a powerful lens into how time is spent. Look for tools that surface insights like:

How many hours are spent in meetings each week?
How often are agendas used?
What percentage of meetings result in clear action items?

These analytics help identify opportunities to streamline and improve your meeting culture.

Strong Security and Data Protection

Your meetings often involve confidential discussions, strategy, finances, personnel, and clients. Your AI note-taking tool must adhere to enterprise-grade security standards, including encryption in transit and at rest, strict access controls, and compliance with regulations like GDPR or SOC 2. Security isn’t optional, and it’s fundamental.

How to Use AI to Take Meeting Notes

AI note-taking tools can join your virtual meetings as an extra participant. For example, in Zoom or Google Meet, you can invite tools like Fathom, Otter.ai, or Fireflies.ai.

These tools listen in, record the audio, and automatically transcribe and summarize key moments from the conversation. It's a hands-off approach that ensures accurate documentation without interrupting the meeting's flow.

Use Built-in Transcription and Summarization Tools

Some platforms, like Microsoft Teams, come with native transcription features. After a meeting, you’ll receive a full transcript.

To turn this into readable, actionable content, you can run the text through AI summarization tools like Quillbot or Claude. These can distill long transcripts into digestible summaries, though you may still need to review for missed nuance or context.

Choose a Dedicated AI Note-Taking Platform

The most seamless option is a purpose-built AI tool designed specifically for meetings. Platforms like Antispace, tl;dv, or Sembly not only record and transcribe but also extract action items, decisions, and highlights, often tagging participants and syncing with tools like Notion or Slack. These platforms offer searchable archives and innovative organization, making it easy to revisit discussions and follow up on tasks. Whichever method you choose, ensure the tool you’re using complies with your organization’s privacy policies, and always inform participants when a meeting is being recorded or transcribed by AI. Once integrated properly, AI note-takers can significantly elevate productivity, clarity, and collaboration in your meetings. Antispace: AI-Powered Productivity, Gamified

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, calendar, and notes, while our AI assistant handles everything from email management to task organization.

We've built intelligence into every aspect of your workflow:

Smart email responses
Automated calendar management
Enhanced note taking
Streamlined task coordination

Antispace is your virtual executive assistant. It reduces context switching and automates routine tasks, letting you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

Benefits of Using AI for Meeting Notes

employees talking - Best AI for Meeting Notes

Taking notes during meetings and sharing notes and action items with colleagues can take up a fair amount of time at work. According to a survey conducted by Morning Consult, nearly 75% of team leaders said they perform these tasks at least a few times a week, and 48% of leaders surveyed said they spend more time than they want taking notes.

An AI note-taker can help you save time, but there’s more to it than that. Here are a few advantages of using an AI note-taking app:

Let’s Face It

No matter who you are or what you do, there are better ways to spend your time than manually transcribing meeting notes. It can take hours to manually transcribe, edit, format, and send meeting notes to coworkers and peers.

AI meeting assistants automate transcription and meeting summaries, freeing up time and energy that you can spend on valuable work. Focusing on strategic action items rather than administrative tasks improves your overall efficiency and effectiveness.

Improve Organization: AI Note-Takers Structure Meeting Notes for You

Everyone has their approach to taking notes. And while there’s no right way to do so, teams benefit from the consistency and standardization of a template.

AI notetakers automatically structure meeting content into clear, coherent formats that always maintain a consistent appearance, thereby avoiding confusion. They can also categorize information by topic, speaker, and action items, making notes easy to navigate and reference long after everyone signs off of Zoom.

Take Accurate Notes: AI Note-Takers Never Miss a Beat

Whether you’re interviewing job candidates or doing research and discovery for a new client, it’s hard to write fast enough and summarize all essential details by hand. Reliable and precise meeting notes are crucial for informed decisions and accurate record-keeping, especially when the stakes are high.

AI-powered tools with advanced language processing capabilities never miss a beat. They deliver accurate transcriptions of recordings, including context and distinguishing between different speakers, while generating summaries that minimize errors and maximize actionable insights.

Emphasize Knowledge Management: AI Note-Takers Capture Intelligence

Whether you’re taking a course or participating in work meetings, knowledge is your biggest asset. It gives you a competitive edge in decision-making, strategic planning, and project management because the more you know, the more you can do.

AI note-taking apps systematically transcribe and organize valuable information that can support everything from personal note-taking to data analysis. Many systems also have automated integrations with knowledge management systems, enhancing your ability to safeguard insights and keep know-how accessible.

Align Every Team Member: AI Note-Takers Summarize Meetings for Quick Alignment

Sometimes, you need a quick post-meeting recap. Other times, you miss a huddle entirely. AI-powered notetakers generate summaries that distill lengthy meetings into easily digestible overviews, helping you quickly catch up. The same applies to the people you work with who can’t always attend but need to know what’s happening.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace is an AI-powered productivity operating system that helps you take and manage meeting notes with less effort and greater precision. The program syncs with your existing tools, such as email, calendars, and notes, and provides an AI assistant that automatically organizes your tasks, manages your communications, and enhances your note-taking capabilities. With Antispace, you can reduce the stress of taking meeting notes.

AI-Powered Meeting Notes Made Easy

Instead of spending valuable time jotting down notes during a meeting, you can let Antispace's AI assistant organize your notes for you to help you focus on the conversation. Imagine attending a meeting, engaging in small talk with colleagues, and letting the AI handle the rest.

After the meeting, you can open your notes to find organized, structured information that’s easy to follow. The AI assistant will even summarize your notes and auto-generate action items based on your discussions to help you get back to work faster.

Get started for free with one click today.

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12 Best AI Tools for Taking Meeting Notes