42 Best AI Productivity Tools You Need To Use In 2025

Staying productive at work can sometimes be an uphill battle. Despite the best intentions and a solid plan, distractions always creep up when you least expect them. Before you know it, hours have passed, and you’ve made little to no progress on your most important tasks. In situations like these, assessing how you’re spending your time can be incredibly helpful. AI time-tracking tools can automate this process, providing valuable insights into how you use your time and identifying opportunities for improvement. In this article, we’ll explore the best AI productivity tools, including time-tracking software and their seamless integration with other AI applications to help you boost productivity and enhance your performance at work.

Antispace's AI productivity operating system can help you achieve your goals by streamlining time tracking and other productivity-enhancing features to spend less time on menial tasks and more time on what truly matters.

42 Best AI Productivity Tools You Need to Use in 2025

1. Antispace

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools: Email, Calendar, and Notes, while our AI assistant handles everything from email management to task organization.

Key features:

Imaginative Email Responses: Automate and streamline email management.
Automated Calendar Management: Schedule and organize meetings effortlessly.
Enhanced Note-Taking: Capture and structure information efficiently.
Streamlined Task Coordination: Keep projects on track with AI-powered organization.
Reduced Context Switching: Minimize distractions and improve workflow efficiency.
Virtual Executive Assistant: Let AI handle routine tasks so you can focus on what matters.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

2. Doodle

If finding a meeting time is causing you the most angst, then Doodle may be for you. This free scheduling platform makes scheduling meetings and appointments with coworkers in your time zone easy. If you’d like to meet with your team, you can send a poll to see what time works best for everyone.

These polls work for internal or external meetings with clients, vendors, and contractors. This avoids the lengthy back-and-forth email chains of finding a suitable time for everyone.

Intelligent Scheduling with Calendar Integration

Doodle can be integrated with popular apps, including:

Zoom
Microsoft Teams
Google Meet and more

The tool connects directly with your calendar so you or an assistant can book on your behalf. The free version is a great starting point if you’re interested in adopting a scheduling tool but are unsure how it may benefit you.

3. Reclaim.ai

If AI is intriguing to you, then Reclaim.ai is worth a try. You can play with it to see if it’s right for you. This AI-powered scheduling application works with Google Calendar to automatically find the best meeting times. This app differs from others because it also looks for areas where you can schedule breaks!

Smart Scheduling App for Work-Life Balance

During the onboarding process, you can customize when you want to work and when you’d like to focus on family time or workouts, for instance. The app will begin recognizing and learning your preferences, helping you avoid burning out and creating a routine that works for you.

The app will also track how you spend your time, allowing you to see if you’d like to reprioritize your days. While the app is only available for Google users, an Outlook Calendar integration works.

4. TimeHero

It’s easy to feel bombarded with tasks. From the moment you log into work in the morning, you may have an email from your boss asking for updated numbers. Meanwhile, a Slack message from a co-worker may ask you to share a file with them.

Serendipitously, a client you’ve been trying to get in touch with finally responds to my text and asks for a time to meet today. Before you’ve sipped your coffee, you’re already overwhelmed and likely anxious about the day ahead.

Automated Task Planning & Scheduling

That’s where TimeHero can come to the rescue. This tool puts planning on autopilot, so you can spend more time getting the work done instead of planning when to do it. You can add all of your tasks to a list, and the tool will plan when you can do the work and when you can work on it.

The tool will integrate with Google Calendar or Outlook Calendar and update your task list based on a new meeting invite or a scheduled vacation. It’s the personal assistant you’ve always wanted that works around the clock for your needs.

5. Calendly

How often have you clicked on a meeting link to find that the scheduler forgot to add a Zoom or Microsoft Teams link? It can be a frustrating experience.

You’re then staring at your inbox or Slacking other employees to see if they see a link. When a meeting link is created and sent out, the first five minutes of the meeting are wasted.

Seamless Scheduling with Video Integration

With Calendly, video conferring details are automatically added whenever you or someone else puts time on your calendar. The tool integrates with:

Zoom
Google Meet
Microsoft Eams
GoTo Meeting
Webex

If you’re meeting with external clients regularly, you can share a public link to your calendar so they can suggest a time when you’re not busy. When scheduling is a breeze, your clients will have a great first impression of you.

6. Calendar.com

Automation is the name of the game when it comes to scheduling. The more a tool can automate, the less time you’ll spend playing Tetris with your schedule. Calendar.com can integrate other digital platforms, including Google Calendar and Microsoft Outlook Calendar, into one cohesive and unified view.

Smart Scheduling with Custom Links

A real advantage of Calendar.com is the ability to create custom scheduling links. You can effortlessly share these links, allowing others who may not have been initially invited to join.

Also, the tool will analyze how you’re currently using your time and suggest meeting times based on patterns and habits. Consider it your all-in-one scheduling hub, making finding a time and meeting with others easier.

7. ChatGPT

ChatGPT (Chat Generative Pre-Trained Transformer) is an AI language model created by OpenAI. The AI-powered tool was mainly designed for natural language understanding and generation.

Still, you can use OpenAI created website copy to social media captions, product descriptions, and more.

Human-Like Content Generation for Your Website

The AI writer is beneficial because of its state-of-the-art language model and human-like interactions. When you load prompts for ChatGPT to execute, you feel like communicating with another person.

The answer is yes if you're wondering whether you can use AI content on your website. But make sure you spend some time improving the content using ChatGPT.

8. Hyperwrite

hyper write - Best AI Productivity Tools

Hyperwrite is an AI writing assistant that uses GPT-4 and ChatGPT artificial intelligence language models. It helps you with research and content creation. Use Hyperwrite to:

Create blog posts
Emails
Research summaries
Press releases
Social media updates
Creative story ideas
Product descriptions

Benefits:

It has 100+ valuable templates to help you create the content you need:
- Auto Blogging
- Tweet Generator
- Sous-Chef to generate meal ideas and recipes
- Brainstorming Tool
- Explain Like I’m 5
- Magic Editor
Use AutoWrite and TypeAhead to help you finish any writing task
Make research easy with HyperChat
Tailor the AI-generated text for your writing style by using the Chrome extension

9. Jasper

Jasper is an AI writing assistant that helps you create high-quality content efficiently. The tool incorporates large language models, such as:

GPT-4
Claude 2
PaLM 2

It is to ensure accurate and coherent content. With its user-friendly interface and browser extension, JasperAI is an ideal choice for authors looking to improve their writing style and generate content that truly stands out.

AI-Powered Content Generation in Seconds

Add your seed words (or keywords) in the Jasper interface, and the tool can create a 1,500 article in mere seconds. To help you get started with Jasper and get the most out of it, consult the Live Q&A, the Jasper Community, Help Docs, and Jasper Jumpstart, a 45-minute video series.

10. Rytr

Rytr is an AI-powered writing assistant that helps content creators, marketers, and agencies create high-quality content. Rytr uses GPT-3 technology, and it is beneficial to help you make short texts like Facebook ad copies, social media posts, and content briefs. While the tool can create content in various formats and more than 20 tones, you can also edit existing content to rephrase, shorten, or check it for grammar. The AI text-generating tool has a “premium community,” so you can connect with like-minded individuals to optimize your use of Rytr and learn more about AI writing.

11. Bramework

Bramework uses natural language processing (NLP) algorithms to create SEO-friendly blogs. In about 5 minutes, you can generate a 1,000-word article tailored to a specific topic. Bramework has a 4.7 rating on AppSumo and 4.8 stars on GetApp, so users highly rate it.

To make the most of Bramework, check out their:

Getting Started Guide
Tutorials
Academy

Benefits:

SEO Ranking feature gives you recommended keywords, keyword trends, and keyword rank tracking via Semrush so you can create SEO-optimized articles
Use the Image Finder feature to find optimized royalty-free images from Unsplash to make your content more engaging
Create titles, blog outlines, summaries, and listicles and rewrite content
Use the Bramework WordPress plugin to publish your blogs directly to your CMS
Integrates with Copyscape to check your AI-generated content for plagiarism

12. AirOps

AirOps uses GTP-4 32K, Claude 2, and Llama so you can generate AI content and design and launch large language models (LLM) workflows. Use the fully customizable templates AI memory solution, and experiment with OpenAI, HuggingFace, Google, and Anthropic to make your prompts great. AirOps is particularly useful for content outputs, sentiment analysis, and creating custom AI apps without writing code. Join the AirOps Slack community for help, support, inspiration, and to connect with other AirOps users (or builders). Benefits:

10+ templates to get you started (e.g., SEO article writer + interlinking, long-form document writer, document summarizer, and text to takeaways)
Generate creative ideas, such as long-tail page and competitor sitemap ideas
Use existing content, like discussion forums and videos, to create articles
Build simple or complex workflows, like generating content at scale (in bulk or on schedule)
Use AirOps Studio to run tasks at scale; upload a CSV file or add the AirOps extension to your Google Sheet

13. Quillbot

QuillBot is a web-based AI text generator and paraphrasing tool that helps you avoid plagiarism by summarizing and rephrasing content.

The Co-Writer tool is an all-in-one feature that combines QuillBot’s tools so you can harness the power of AI to:

Research
Write
Cite and reference
Check grammar
Access analytics like word count and how the content sounds
Create articles, essays, emails, product descriptions, long-form content, and social media posts with the help of QuillBot’s AI writer.

Benefits:

Easy-to-use interface with quick access to the:
- Paraphraser
- Grammar Checker
- Plagiarism
Checker, Co-Writer, Summarizer, Citation Generator, and Translator tools
Use Quillbot in Chrome, MacOS, and Word
Translate text in 40+ languages
9 paraphrasing modes, such as:
- Creative
- Academic
- Formal
- Simple
Can upload PDFs and documents into Co-Writer

14. Hive

Hive is a task management system that helps thousands of teams work faster. Hive brings all your workplace tools to one dashboard, so you can manage projects, chat with coworkers, send emails, and even start Zoom calls without ever leaving the window.

Hive is more than just your classic project management software – it’s the future of work productivity.

Hive, Task Management Software

Hive is the first and only democratic project management platform. Via the Hive Forum, customers can access a public roadmap and submit and vote on the features they’d like to see in Hive. It’s a tool built by users, for users.Some of Hive’s most loved features:

Flexible project views
Proofing and approvals
Native chat application for private and group messaging
Collaborative note-taking application
Time-tracking, timesheets, and resourcing
Goal-tracking application
AI-powered writing tool

15. ClickUp

ClickUp is a task management software that allows teams to collaborate, organize, and track projects from start to finish. The platform has been designed to help teams collaborate more efficiently, increase accountability, and streamline workflow.ClickUp’s user-friendly interface, drag-and-drop functionality, and detailed reporting make it easy for anyone to use. Their intuitive design keeps all team members engaged, involved, and on track to achieve organizational goals.ClickUp’s email integration allows you to forward emails to a specific email address. ClickUp’s array of features is so vast that it’s almost dizzying!Some features that make ClickUp a good task manager:

List, Gantt, and Timeline task views to provide flexibility for everyone
An automation suite that can activate movements based on triggers
Guest Collaboration in Lists
Mobile, web, and desktop apps

16. Trello

Trello is feature-packed and one of the more fundamental task management software for teams large and small. It’s a popular tool worldwide known for its simple drag-and-drop interface.Trello offers many helpful integrations. For example, integrating with ActiveCampaign lets you track the progress of your marketing campaigns. It also integrates with Zapier, allowing for custom automation between different apps.

Streamlined Task Management & Email Integration

With Trello, you can create a card for each email message and assign it to the appropriate team member. When that person receives the card, they can click on the email message and view the original email with one click. This makes it easier to prioritize and respond to emails promptly.Trello offers features like:

Create unlimited cards
Capability to add tasks with due dates and comments
Task activities with alerts and notifications
Organization of lists with priority and due dates
Upload images & files with tasks
Customization options for the dashboard
Integration with several third-party apps

17. Infinity

Infinity is an incredibly flexible software for startups and small businesses. The tool makes it a breeze to juggle various projects simultaneously, along with many tasks and subtasks.

This app lets you organize your projects and tasks in any way you want and track their completion while helping your teams collaborate more efficiently. Oh, and it has some darn good visual appeal on top of it all!Other key features:

Create, organize, assign, and manage tasks in a few clicks
Create custom task statuses, set priorities, and even color-code each label to make your workspace even more inspiring
Track the time each of your team members spent
Easily spot bottlenecks and act on them quickly to re-establish a smooth workflow
Get instantly notified whenever there’s an update on tasks
Seamlessly integrate it with over 3,000 apps via Zapier

18. Smartsheet

smart sheet - Best AI Productivity Tools

Smartsheet is a powerful task management software best suited for companies with much project-based work looking for something beyond simple management. The software allows you to create tasks and to-do lists and track each task’s progress.Smartsheet offers unmatched data visualization features. You can easily set up a task board or Kanban board with visual indicators to prioritize tasks. These boards keep your team on track with the most important goals.

Collaborative AI-Powered Project Management

Smartsheet has a clean and easy-to-use interface where you can add and assign tasks, set due dates, receive notifications, track progress, and view tasks on a calendar.Features that make Smartsheet unique:

A robust mobile app for easy usage
Bulk upload feature
Collaborative AI
Cloud-native software, your team can manage projects and tasks from anywhere on any device

19. Teamwork

Teamwork is one of the best enterprise project management software that allows you to collaborate seamlessly and efficiently manage complex projects using its feature-rich capabilities.This task management system shows everything in one place so you can effectively manage your team, projects, sub-tasks, clients, and freelancers.Key features that make Teamwork standout:

Customizable templates to scale high-performance processes
Visualize project tasks and automate your workflow with Kanban boards
Get better insights with an in-built time tracker
Collaborative experience with clients; comprehensive user permission
Integrations with:
- MS Teams
- Hubspot
- Slack
- Xero
- Dropbox
- SoftSync for Jira

20 Paymo: Best for finance pros

Paymo is another fantastic task management software for teams that track time, resources, and profitability within their workspace. Paymo offers built-in collaboration tools and workflows to keep your team on a standard page.Key features that Paymo offers:

List and Kanban view to organize your tasks
Time tracking and timesheets to log effort spent on your initiatives
Client invoicing for unified management

21. ProProfs Project

ProProfs is another best task management software that allows teams to set up tasks, track progress, and keep everything organized. ProProfs provides one-to-many communication, making it ideal for companies looking to improve team collaboration. It works best for remote workers and customers.ProProfs offers a variety of communication options, such as email, instant messaging, and video conferencing, making it easy for team members to connect and communicate. It lets users set up and organize tasks, create due dates, track time, and easily manage everything.ProProfs features that make it a practical solution:

Create custom project workflows
Track time spent on each task and subtask
Access multiple project views such as Gantt charts and Kanban boards
Generate insightful reports for strategic decision making
Share files with stakeholders and team members seamlessly
Get real-time alerts and notifications
Track tasks on the go from a centralized dashboard

22. Hitask

One of the best task management tools, Hitask is an app that takes the guesswork out of project management by leaving you in charge. It enables you and your team to quickly and easily create new projects.While it has no Gantt chart or Kanban board, you can assign shared tasks to your team members. It also lets you collaborate on a centralized file library and calendar by synchronizing everything across all devices!Why Hitask is a good software:

It allows you to organize your projects, events, and tasks
Analyze all of your team’s events in one centralized calendar
Track the time spent on projects
Progress reporting
Color tagging to categorize tasks
Apps for the iPhone, iPad, and Android devices
It supports Spanish, French, Portuguese, Russian, and Chinese languages.

23. Notion

Notion is one of the best task management software that’s also used as a task manager, a collaboration tool, a documentation tool, and much more. Thanks to its note-taking capabilities, teams primarily use it to take notes and manage tasks.

The tool also offers team-wide wikis (a popular feature behind the tool’s massive success) to store information like the company’s legal policies, contact info, engineering best practices, etc., in one place that’s accessible to everyone.Features that make Notion standout:

Make a weekly checklist for yourself and take notes
Create a task board using a drag-and-drop editor
Like an unlimited knowledge base, nest pages inside each other

24. Mendeley: Research Management and Collaboration Tool

Mendeley is a user-friendly AI tool for organizing, sharing, and citing your research papers in one place. It also helps you easily manage PDFs, create better bibliographies, and annotate documents.

Moreover, this tool enables researchers to collaborate on projects and discover relevant articles based on their interests.

Efficient Reference Management & Collaboration

Mendeley’s powerful features and integration into academic workflows make it a practical tool. It helps streamline your management and enhance collaboration within the scholarly community.

Pros:

Offer citation styles for journals and boost citation efficiency
Organize and share references for collaborative research

25. Litmaps: Literature Mapping Tool

Litmaps is a literature mapping tool that helps researchers discover new and relevant research papers, visualize the relationships between papers, and share their research.

It works by using connectedness theory, which allows researchers to quickly scan Litmap’s network of academic papers around the documents they know, discovering vital related papers they may not know about.

Visual Research Mapping & Academic Discovery

Litmaps can also generate reading lists and notify users when relevant newspapers are published, making it easier to stay up-to-date on the latest research.

Pros:

Search Academic Papers: Litmaps allows you to search a vast database of over 260 million academic papers to find relevant articles.
Mind Mapping: Litmaps lets you visualize your research by creating a map of interconnected articles and annotating them for a better understanding
Explore Research From Various Angles: Dynamic Exploration allows users to explore research from different angles by rearranging how papers are positioned on the map.
Collaboration Features: The platform allows you to share your research maps with colleagues, students, or advisors to facilitate collaboration

26. Scholarcy: Automated Research Summarizer

Scholarly is an AI tool that improves academic research by automating the process of reading, summarizing, and extracting information. It can help you recognize figures, tables, and references from articles and grasp the main concepts.

Additionally, this tool has citation extraction features that allow users to organize and cite the sources used in the research. It also provides the literature review process, which enables you to save valuable time and effort. Pros:

Summarize the topics of research papers to save time and effort
Offer links to the cited resources to access the research material

27. Jenni: AI Research and Writing Assistant

The following AI tool for research on our list is Jenni. It’s an AI-powered writing assistant designed to help students and researchers with academic writing tasks. It uses machine learning and natural language processing (NLP) to provide:

Content suggestions
Writing feedback
Research assistance

It’s beneficial for writing essays, research papers, literature reviews, and more. Jenni can also help with citations and references and check for plagiarism. Pros:

AskJenni: Use an AI research assistant that can help answer research questions and provide document-related clarifications
Citation and Reference Assistance: Jenni can properly format citations and references in styles like APA, MLA, and Chicago
AI Commands: Jenni can perform tasks like paraphrasing, rewriting, and simplifying existing text
AI Autocompletion: Jenni can suggest and complete sentences to help you write faster

28. Knewton: AI-Driven Personalized Learning

Using artificial intelligence and machine learning algorithms, Knewton allows users to deliver personalized educational content. You can tailor the tool for the educational content according to individual needs and learning styles. This is a one-stop and easy-to-use tool in the academic learning phase.

Knewton also allows users to analyze student performance data, strengths, weaknesses, and progress. By leveraging the benefits of AI, Knewton seeks to improve engagement, making it one of the best online learning platforms. Pros:

Provide you with a personalized learning experience with the help of adaptive learning
Offer student interaction to keep cheating at bay by offering different questions to each student

29. Adobe Photoshop

adobe photoshop - Best AI Productivity Tools

Photoshop is so ubiquitous your grandpa has heard of it. It’s its verb: “Photoshopped” is the go-to word for doctored images. How many design tools are in the Oxford Dictionary?Despite its prevalence, it’s still used primarily as a professional raster graphics (pixel-based) editor. It has more tools on hand than any other photo editor you’ll find, and it is generally fast on the appropriate hardware.

The Ultimate Image Editing & Design Tool

Designers and artists have been using it to make marketing creative, social media marketing designs, and digital art, and they continue to find interesting ways to tweak and improve images.

What’s more, it’s come over time to allow for basic animations and even illustrations. In the realm of image editing, there is no higher throne than Photoshop.

30. CorelDraw

Though it doesn’t boast the trophy of its verb, CorelDraw is still a feature-rich vector editor used by many design professionals today. Where Photoshop casts a wide net in its features for maximum appeal, CorelDraw is often used for business purposes.

CorelDRAW is mainly used for print. It’s best for creating:

Vector art
Logo designs
Banners
Flyers, etc.

Corel’s platform is most often used to create images for print, making them great for things like brochures and newsletters.

31. Adobe Illustrator

adobe illustrator - Best AI Productivity Tools

Illustrator is Adobe’s vector-based editing software. It’s frequently used to create graphics, logos, cartoons, and fonts—anything that may need to be displayed in different sizes. Put bluntly, Illustrator is more for making things, whereas Photoshop is better for editing them.

Advanced Vector Design for Creatives

It’s widely used by graphic designers, web designers, visual artists, and professional illustrators to create high-quality marketing creative and artwork.

Illustrator uses some pretty sophisticated drawing tools that reduce the time designers take to produce illustrations. As with Photoshop, it’s often used for social media marketing design.

32. Sketch

Sketch is an experience-based design. It’s used mainly for designing the UI and UX of web pages and mobile apps. The files created in Sketch are saved in the program’s file format (“.sketch”), though they can be opened in:

Photoshop
Illustrator, and other programs

With fewer features than previously mentioned, it’s not an obvious go-to for marketing design. Its strength is in its specialization. It builds wireframes screen blueprints that represent a website's “skeleton” framework. Sketch is exclusive to Mac users, whereas other tools listed here are accessible on any operating system.

33. Otter

Otter is a text-to-speech platform that transcribes your virtual meetings in real time. Post-call, you can add timestamps, highlights, and other edits to the transcript and share it with your colleagues to streamline collaboration and cut down on unnecessary meetings.Journalists, media teams, and universities widely use the software but is less popular for remote, hybrid, or async business teams. Only recently has it delved into sales.

AI-Powered Transcription & Meeting Recording

During the pandemic, Otter was the primary meeting recorder used by educational institutions, and it’s since retained a high reputation for being a quality transcription tool.Their free plan gives you enough to get a feel for the tool, but you’ll need a paid option if you want unlimited transcriptions or even video recording. Otter’s languages extend only to English, French, and Spanish, making it a weaker offering for multilingual teams.

Real-Time Transcription with Smart Editing Features

It offers some great features that set it apart from other transcription tools. For example, it has an automatic filler word removal feature, providing clear and concise transcripts.

It also has a custom vocabulary feature that lets you train the AI to pick up on specific business terminology or abbreviations. It’s also worth mentioning that Otter offers transcripts in real-time, meaning you can see what was said during the call.

34. Notta

Notta is a meeting transcription tool with the motto. You talk, we type. It’s built to let you concentrate on your conversation while it takes notes on your behalf.While it mainly targets the Japanese market, Notta.ai is taking the world by storm with an impressive 19 localized platform languages.

AI-Powered Transcription & Translation for Multilingual Teams

It’s arguably the best tool for multinational teams that speak many different languages, and it aims to improve such a team’s productivity by automating transcripts and translating them into more than 50 languages!

It’s one of the only meeting transcription apps that lets you talk in multiple languages in the same call and still transcribe them all.

Real-Time Transcription with Limited Custom Vocabulary

Like Otter, it comes with filler word removal to make transcripts more transparent and real-time transcription access. There’s also a custom vocabulary option, but it’s only available in Japanese.

Also, similar to Otter, Notta only unlocks video recording in their business plan rather than including it as a core feature.

35. Rev

You can’t have an article about meeting transcription apps without mentioning Rev. Transcripts are Rev’s bread and butter, so much so that they proudly proclaim themselves the “#1 speech-to-text service in the world”.

While they used to be transcript only, they now act as an AI meeting assistant, joining your calls and transcribing live meetings.

Fast & Accurate AI and Human Transcription Services

The auto transcription that Rev offers has a 95%+ accuracy rate and will be with you within 5 minutes. If you want a higher accuracy percentage – say 99% – Rev offers a human transcription service, too.

It has an average turnaround of 5 hours, but it depends on the length of the audio and the time of day. Human transcriptions are naturally more expensive, but with Rev’s paid plans, you’ll unlock some juicy discounts.

High-Quality Transcription with Unlimited File Uploads

Like most tools, Rev allows you to upload existing video or audio files for transcription. The great thing about this is you can upload unlimited files, even on the free plan! The tool also allows for annotations and file sharing.Compared to others, Rev is a latecomer to the AI game. While its transcripts are top-notch, it’s playing catch up regarding AI features like multi-meeting intelligence.

36. Fellow

Designed to centralize workflows and improve team productivity, Fellow transcribes meetings in 16 languages, breaking conversations into chapters. It aims to deal with the entire lifecycle of a meeting, from creating and sending agendas through real-time transcription software to post-meeting follow-ups.

This puts it among the best Otter.ai alternatives for remote and hybrid teams. It’s worth noting that despite the generally high performance, the transcription isn’t entirely as accurate as others on this list.

Multilingual Transcription & Smart Meeting Management

Similarly, while its built-in capabilities are impressive, organizations seeking deeper integrations or advanced automation may be limited. The counterbalance is that teams can quickly adapt to the Fellow interface.Fellow is an excellent choice for teams prioritizing accessible, multilingual transcription paired and solid scheduling tools. It has a good free version and a reasonably priced Pro tier with project management integrations and meeting automations.

37. Temi

Regarding feature lists, Temi is at the leaner end of our list of Otter.ai alternatives, with a straightforward speech-to-text model with little more than timestamps and text editing.

It’s a fast machine, delivering complete transcripts in minutes that you can review and edit, customize timestamps, and identify speakers. Export files include:

Word
PDF
Subtitling formats SRT and VTT

Quick & Affordable One-Off Transcriptions

Temi is made for one-off transcriptions where you have to get words on a page and not much else. You can start without a credit card, which is an excellent appeal for solopreneurs and small businesses that need a quick service without entering into a subscription.Temi’s free trial allows you to upload an audio file of up to 45 minutes to see if Temi is right for you. After that, you pay per minute at the same rate as Rev, which happens to be made by the same owners. With more features at the same price, it’s hardly surprising that Temi is gently nudging its users to shift to Rev.

38. Sonix.ai

Sonix.ai’s real-time transcription software is aimed at people who frequently use voice recordings for work. It is a feature-packed option with:

50+ languages
Comprehensive editing
AI analysis

What sets it apart is the SEO-friendly media player, which posts videos, podcasts, tutorials, and more alongside a transcript, which is like catnip for search engines.

Customizable Subtitles & Collaborative Transcription

In terms of additional features, Sonix.ai gives you automated subtitles that are later customizable to get them just right. You can also collaborate better with multiple user permissions so only specific people can upload, comment, and edit your files.Sonix.ai’s pricing model can be confusing compared to other Otter.ai alternatives, as you pay both a monthly subscription and for transcriptions based on usage. If you’re considering Sonix.ai, we’d recommend testing out the 30-minute free transcription before deciding if it’s right for you.

39. Trint

Trint was made by a journalist primarily for colleagues in the media who need to convert video, audio, and voice into text. Its stand-out feature is the Trint Story Builder — a platform where you can earmark quotes and themes and add timestamps and headings throughout the text.

Although something must be said for a hands-on experience helping you understand a transcript better, Otter.ai alternatives with AI meeting notes will do this for you, which is a big time saver.

AI-Powered Transcription & Translation for Journalists

International journalists can use Trint’s AI to detect the language and transcribe speech automatically. Once you have a transcription, you can translate it into more than 40 languages for a global audience.Trint’s collaborative tools, like highlighting, markers, comments, and file storage, are helpful for journalistic workflows, which goes some way to justifying the high cost. Even so, the lack of ability to order human-made transcriptions would be a welcome extra for that added level of confidence.

40. Krisp

As the name suggests, Krisp is about improving audio quality to smoothen the rest of your workflow. These capabilities make it an excellent choice for professionals who often work in dynamic or noisy environments like customer service or sales offices.After beginning life as a noise cancellation app, Krisp now features real-time transcription software that will write up transcription and give you summaries and actionable items that map out the next steps.

Advanced Noise Cancellation for Clear Communication

Krisp is surprisingly well-priced, considering how developed its noise reduction feature is. This could be because it’s more of a layer that integrates with all the leading communication apps rather than a system.

It activates when it detects live voices speaking, which is excellent, but it also doesn’t handle other audio sources like YouTube videos.

41. Microsoft Copilot

In February 2023, Microsoft unveiled a new AI-improved Bing, now known as Copilot. This tool runs on GPT-4 Turbo, which means that Copilot has the same intelligence as ChatGPT, which runs on GPT-4o.

42. Perplexity.ai

perplexity ai - Best AI Productivity Tools

Perplexity AI is a free AI chatbot connected to the internet that provides sources and has an enjoyable UI. As soon as you visit the site, using the chatbot is straightforward -- type your prompt into the "ask anything" box to get started. A title above the textbox reads, "Where knowledge begins," -- and it could not be more fitting.

AI Chatbot with Smart Topic Suggestions

When you click on the textbox, the tool offers a series of suggested prompts, primarily rooted in news. The chatbot also displays suggested prompts on evergreen topics underneath the box.

All you have to do is click on the suggestions to learn more about the subject and chat about it. Additionally, Perplexity provides related topic questions you can click on to keep the conversation going.

Antispace: The AI-Powered Productivity OS for Effortless Workflow Management

Key features:

Imaginative Email Responses: Automate and streamline email management.
Automated Calendar Management: Schedule and organize meetings effortlessly.
Enhanced Note-Taking: Capture and structure information efficiently.
Streamlined Task Coordination: Keep projects on track with AI-powered organization.
Reduced Context Switching: Minimize distractions and improve workflow efficiency.
Virtual Executive Assistant: Let AI handle routine tasks so you can focus on what matters.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

Why Use AI Productivity Tools in Your Workflows

woman on a laptop - Best AI Productivity Tools

AI integration in workflow automation brings several key benefits, including improved decision-making, increased accuracy, and enhanced scalability.

1. Higher productivity and efficiency

This is the most significant impact of AI-driven automation, with 85% of respondents acknowledging its importance. It directly aligns with the concept of AI workflow automation and its primary benefit of increasing efficiency.

2. Improved Decision-Making

One of the most significant advantages of AI is its ability to analyze large volumes of data quickly and accurately. In traditional workflow automation, decision-making is limited to predefined rules. AI can process complex data sets, identify patterns, and make informed decisions in real time. This capability is particularly valuable in finance, healthcare, and customer service industries, where timely and accurate decisions are critical.

Smarter Decisions & Faster Diagnoses

For example, in the finance sector, AI can analyze market trends and customer data to automate investment decisions, reducing the time and effort required by human analysts. Similarly, in healthcare, AI can assist in diagnosing medical conditions by analyzing patient data and medical records, leading to faster and more accurate diagnoses.

3. Increased Accuracy

Human error is an inevitable part of any manual process. While traditional automation reduces the likelihood of errors, it is not foolproof. AI enhances accuracy by continuously learning from data and improving its decision-making processes. Machine learning algorithms can detect anomalies, predict outcomes, and adjust processes to minimize errors.

In manufacturing, for instance, AI-powered automation can monitor production lines in real time, identifying defects or inconsistencies that human operators might miss. This level of precision ensures higher-quality products and reduces waste, ultimately saving time and resources.

4. Enhanced Scalability

As businesses grow, so do their operational demands. Traditional automation systems can struggle to scale effectively, particularly when faced with complex or variable tasks.

AI-driven automation, on the other hand, is inherently scalable. AI systems can handle increasing volumes of data and adapt to new processes without extensive reprogramming.In customer service, AI chatbots and virtual assistants can handle a growing number of customer inquiries without additional human resources. These AI tools can also learn from interactions, improving responses and providing more personalized and efficient customer support.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace takes the drudgery out of productivity by turning it into a game. Their platform will help you level up your performance while you play.

Key features:

Imaginative Email Responses: Automate and streamline email management.
Automated Calendar Management: Schedule and organize meetings effortlessly.
Enhanced Note-Taking: Capture and structure information efficiently.
Streamlined Task Coordination: Keep projects on track with AI-powered organization.
Reduced Context Switching: Minimize distractions and improve workflow efficiency.
Virtual Executive Assistant: Let AI handle routine tasks so you can focus on what matters.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

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