ANTISPC_BLOG_4DC

Reclaim vs Motion (Choosing The Best Calendar App For Your Needs)

by Antispace

Reclaim vs. Motion is a comparison that can help you find the best AI time-tracking app for your needs. Both apps can help you automate the process of tracking time, but they do so in different ways. Reclaim integrates with your calendar to create intelligent task lists and automatically schedule time for your projects. Motion also syncs with your calendar but takes a different approach by combining tasks, events, and notes to create a dynamic schedule that continually adapts. The more you use Motion, the better it gets at predicting your preferences for time management. This piece will help you understand the key differences between Reclaim and Motion to identify which tool aligns with your project management style and time-tracking goals. 

Antispace's AI-based productivity operating system can help you achieve your objectives, such as learning about Reclaim vs Motion and choosing the best calendar app for your needs.

Reclaim vs Motion at a Glance

employees on a laptop - Reclaim vs Motion

Reclaim: The Calendar Assistant You Didn't Know You Needed

Reclaim isn’t a calendar in itself—it’s more like an assistant for your calendar. It works alongside your existing tools (like Google Calendar) to help you carve out time for priorities such as:

Think of Reclaim as your time “defender,” especially useful for people in large organizations where meeting overload can be a real struggle. It helps you reclaim time for what matters most without losing control of your schedule.

Motion: A Project Management Tool With a Calendar at its Heart

On the other hand, Motion is a project management tool with a built-in calendar at its heart. It’s not just about scheduling—it’s about organizing your workflow.

You can manage projects, track tasks, and schedule meetings all in one place. Motion is significant if you want an all-in-one tool to plan your time and work.

What is Reclaim? Features & Benefits

reclaim ai - Reclaim vs Motion

Reclaim AI is an intelligent scheduling tool that goes beyond the basic functionality of a standard calendar. Its primary purpose is to help busy professionals reclaim their time from their overbooked schedules.

Using AI automates the scheduling of tasks, meetings, breaks, and even habits, so you don’t have to manually arrange all the moving parts of your calendar and can instead focus on what truly matters. Reclaim AI is an excellent solution for reducing scheduling conflicts and helping individuals and teams better manage their time.

Key Features and Benefits: How Reclaim AI Transforms Your Schedule

Reclaim AI’s power lies in its core features, which are designed to work together to improve how you manage your time. Let’s look into some of the key features and explore how they transform your schedule:

AI-Powered Scheduling

Reclaim AI isn’t just another calendar app. It uses AI to learn your preferences, habits, and priorities, automatically finding the best times for your tasks, habits, and meetings.

This means the app adapts to your schedule and is not static. It ensures that your schedule reflects how you want to spend your time, not just how it's traditionally dictated.

Smart Meetings

Meetings, a necessary evil in modern work life, can often become a significant time sink. Reclaim AI aims to simplify meeting scheduling and optimization for individuals and teams. Smart 1:1s allow you to schedule one-on-one meetings with minimal fuss easily.

Smart Meetings lets you find the best times for larger group meetings, considering everyone’s availability. Auto-scheduling ensures meetings are booked based on the following:

  • Availability
  • Time zones
  • Participant priorities

Scheduling Links enable you to create customized links, share your availability, and set meeting details, including duration and priority levels. This makes booking time with you as easy as sharing a link while keeping your calendar private.

Automated Task Management

Reclaim AI integrates your task management directly into your calendar. It allows you to set priorities and deadlines and uses these to schedule your tasks intelligently. The tool uses priority levels to determine when to schedule tasks, ensuring your high-priority items get the time they deserve.

If you change a task’s priority, Reclaim will automatically rearrange it on your calendar, adapting to your shifting needs. While Reclaim has a task management element, it isn't a complete project management suite. It is more about getting the tasks on your calendar.

Habit Scheduling

Do you want to ensure you go to the gym or have a lunch break? Reclaim allows you to schedule recurring activities, ensuring you maintain a balanced routine. Reclaim AI fits habits into your calendar based on their priority, ensuring essential habits are not overlooked.

Defending Focus Time

Reclaim allows you to block out time for uninterrupted work by setting focus time as a recurring calendar event. You can specify the duration, frequency, and ideal hours and ensure that focus time is set to "most defensive," preventing meetings from overriding it. This ensures you have dedicated time to concentrate on deep work.

Calendar Syncing

Reclaim AI integrates seamlessly with Google Calendar, allowing you to import meetings and events and visualize what’s ahead. You can sync multiple calendars, including work and personal ones, into one interface for easy scheduling management.

While Reclaim primarily integrates with Google Calendar, Outlook integration is planned, enabling even more users to benefit from Reclaim's features.

Buffer Time

A key feature to help avoid burnout, Reclaim AI automatically schedules buffer time between meetings. This prevents back-to-back calls and allows you time to prepare for the next meeting or take a break, helping to reduce meeting fatigue and maintain focus.

Pricing and Plans: Is Reclaim AI Worth the Investment?

Reclaim AI offers a range of pricing plans to suit different needs. The Lite Plan is free and perfect for individuals looking to optimize their calendars. It includes core features like:

  • Three habits
  • Two connected calendars
  • One scheduling link

The Starter Plan starts at $8 per user/month and is ideal for smaller teams. It includes:

  • Unlimited calendars
  • Habits
  • Smart one-on-ones

The Business Plan is priced at $12 per user/month and comes with:

  • Unlimited scheduling links
  • More integrations
  • Premium features like no-meeting days

The Enterprise Plan starts at $18 per user/month and adds enterprise-level support, security controls, and custom onboarding.

What is Motion? Features & Benefits

motion - Reclaim vs Motion

Motion is an AI-powered task management system and to-do list app. The tool supports creating task calendars, building project work plans, and managing projects from start to finish. It’s driven by artificial intelligence to auto-schedule tasks and can make suggestions based on calendars you’ve created before.

To get started with Motion, you create events, tasks, and meetings, and the AI automatically schedules these into a to-do list or calendar view. As the app learns about your workflows, it adjusts the schedule to fit your work style. 

Best Features of Motion AI

Motion AI isn’t just another scheduling tool packed with powerful features designed to transform how you manage your time and tasks.

Calendar

Motion AI’s intelligent calendar is the heart of the platform. It seamlessly integrates your personal and work calendars, providing a unified view of your schedule.

But it’s not just about viewing your events; Motion AI uses its AI capabilities to optimize your calendar, suggest the best times for meetings and tasks, and even automatically reschedule events when conflicts arise.

Project Manager

Say goodbye to messy spreadsheets and scattered project notes. Motion AI’s project management features provide a centralized planning, tracking, and collaboration hub. Break down large projects into smaller tasks, assign deadlines and priorities, and visualize your progress with intuitive project boards and timelines. 

Task Manager

Motion AI’s task management system goes beyond a simple to-do list. It allows you to easily create tasks, set due dates, & prioritize them based on importance.

But what truly sets it apart is its ability to automatically schedule your tasks, ensuring you have enough time to complete them without feeling overwhelmed.

Meeting Assistant

Scheduling meetings can be a frustrating game of email tag. Motion AI’s meeting assistant simplifies this process by automatically finding the best meeting times based on your availability and preferences. It can even send out invites and reminders on your behalf, saving you valuable time & effort.

Integrations

Motion AI integrates with various popular tools and platforms, including:

  • Google Calendar
  • Outlook
  • Slack
  • Zoom

This allows you to streamline your workflow and access all your essential information in one place.

Benefits of Reclaim AI

  • Smart Scheduling: Reclaim AI is an AI assistant for your calendar, automatically finding the best times for tasks, meetings, and personal time—eliminating endless back-and-forth emails.
  • Focus Time: Struggling to get deep work done? Reclaim AI blocks off time in your calendar for focused work, helping you tackle big projects efficiently.
  • Task Management: Keep everything organized in one place—Reclaim AI integrates task management directly into your calendar, eliminating scattered to-do lists.
  • Work-Life Balance: Maintain a healthy schedule with Reclaim AI, ensuring time for work, personal commitments, and essential downtime.
  • All Your Calendars in One Place: Reclaim AI syncs with Google Calendar, Outlook, and more, giving you a complete view of your schedule without switching between apps.
  • Project Management Features: Break down big projects into smaller, manageable tasks and schedule them realistically with Reclaim AI.
  • AI-Powered Time Management: Reclaim AI learns your habits and preferences, using intelligent algorithms to schedule tasks best for you.

Motion App Pricing

Motion pricing is reasonable for all that it can do. Priced at $19 per month for individuals (on the annual plan) or $12 per user (team plan). Remember that the tool also includes a project management tool, calendar and meeting scheduler, which makes Motion worth it.

You can also pay monthly on either the individual plan ($34/m) or team plan ($20/m), but in general, if you do, consider upgrading to the annual tier after 2-3 months of use as you'll save nearly 40% on the price by doing so.

Is It Worth It?

While some Motion app reviews mention that Motion pricing is expensive, it's comparable to Asana (for small teams, Motion and Asana are nearly identical per seat (paid annually).

If comparing it to other daily planner apps, Motion is the only tool with AI scheduling capabilities for tasks, and even with that, it's priced nearly the same as its competitors on the annual tier, making it one of the more unique productivity tools on the market. 

Antispace: AI-Powered Workflow & Task Management

anti space - Reclaim vs Motion

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools - Email, Calendar, and Notes - while our AI assistant handles everything from email management to task organization. 

We've built intelligence into every aspect of your workflow:

  • Imaginative email responses
  • Automated calendar management
  • Enhanced note-taking
  • Streamlined task coordination

Your AI-Powered Productivity AssistantAntispace acts as your virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

Choosing the Best Calendar App

woman looking happy - Reclaim vs Motion

Choosing a calendar app isn’t as simple as picking the first option you find. Instead, think of it as selecting a home base for all your scheduling needs. You’ll live here, so it should fit your style and preferences. Start the selection process by understanding your needs.

For instance, do you want a simple calendar for personal use or an advanced tool with task management, resource allocation, and group scheduling features? Knowing your needs will help narrow your options.

User Interface and Ease of Use

When choosing a calendar app, look for an intuitive user interface. A clean design lets users access any feature without trouble. You can operate the application to its full potential with almost no learning curve.

Integration Capabilities

Choosing a calendar that can work well with other tools you are using constantly is crucial. Whether email clients, project management software, or communication platforms, this connectivity will keep your workflow smooth in one place for better productivity.

Customization Options

Being able to color code event schedules, create custom views, and set reminders will make your calendar more functional and enjoyable. Customization organizes various aspects of your life or work according to your needs.

Cross-Platform Compatibility

Use a calendar application that is compatible with other devices and operating systems. Then, you can log in to your calendar from anywhere, using your smartphone, tablet, or desktop. And make sure you always know what is happening, wherever you are, with whatever device you use.

AI Scheduling Options

Features like support for multiple time zones, recurring events, and color-coded calendars help you manage complex schedules. They also allow for better visualization of different types of commitments.

The app should adapt to your schedule and not be a static system. It ensures that your schedule reflects how you want to spend your time, not just how it's traditionally dictated.

Available on multiple devices

Cloud-capability is a given in calendar apps. Still, some options may not be available on particular devices. For example, the iOS calendar isn’t available to Android users for obvious reasons.

Find a calendar app on multiple devices to make it easy for you and your team to access. Make sure user experience is excellent across all devices as well.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools - Email, Calendar, and Notes - while our AI assistant handles everything from email management to task organization. 

We've built intelligence into every aspect of your workflow:

  • Imaginative email responses
  • Automated calendar management
  • Enhanced note-taking
  • Streamlined task coordination

Your AI-Powered Executive Assistant

Your AI-Powered Productivity AssistantAntispace acts as your virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

  • Todoist Alternatives
  • Reclaim vs Motion
  • Motion Alternatives
  • Any Do vs Todoist
  • Todoist vs Reminders
  • Notion vs Motion
  • Tidycal vs Calendly
  • Clockwise vs Reclaim
  • Top Calendar Apps
  • Best AI Productivity Tools