23 Best Todoist Alternatives For Task Management

It's hard to juggle everything on your plate. Between work, personal projects, and staying organized during the holidays, you may feel like you're being pulled in a hundred different directions. For many of us, task management apps like Todoist are a lifesaver. As they say, "You can’t please everyone." For all its benefits, Todoist isn’t for everyone. If you’re looking for a more suitable tool to organize your tasks, notes, and projects, this blog will help you find the best Todoist alternatives for task management. One powerful alternative is Antispace. This AI-based productivity operating system helps you improve your task management with automation, customization, and even AI time tracking to help you understand where your time goes.

23 Best Todoist Alternatives for Task Management

1. Antispace: A Gamified Approach to Task Management

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools—Email, Calendar, and Notes—while our AI assistant handles everything from email management to task organization.

We've built intelligence into every aspect of your workflow:

Smart email responses
Automated calendar management
Enhanced note-taking
Streamlined task coordination

Antispace acts as your virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

2. Weekdone: Reporting Features That Go Beyond Tracking

Weekdone is another great task management software with a unique weekly reporting feature. Both managers and employees love the tool because it allows you to set structured goals to align activities throughout your organization.Using Weekdone, teams can set quarterly goals, plan their weeks, prioritize tasks, share progress with co-workers from multiple departments, provide feedback, and easily create perfect project management reports. Weekdone is a robust task manager with a full-stack OKR Tool.Some key features include:

Goal tracking on the company and team levels with percent-complete, colorful progress bars
Track team Plans, Progress, and Problems with transparency
Link tasks to Goals and Objectives – increasing accountability and productivity
Timely updates and open cross-team communication with the Newsfeed feature
Weekly reviews and 1:1 scheduling
Pulse surveys with custom templates for regular weekly feedback
Mentions, tags, and “likes” promote Conversation, Recognition, and Feedback!

Pricing

The free plan lets you use the tool for free for three or fewer members.The premium plan starts at $99/month for larger teams with unlimited users and includes all features (comes with a free 2-week trial)

3. Teamhood: A Task Management Software Built for Agile Teams

Teamhood is a Kanban-first software and a good task management tool. It offers a lightweight, fully featured, and versatile interface. Its low learning curve is perfect for Kanban beginners, while advanced users will quickly notice the immense flexibility for project management.

Rooted in Agile methodology, Teamhood is easy for team members and powerful for team leaders. Its universal design is highly adaptable to the specific needs of your project, with an emphasis on collaboration and visualization. Teamhood unravels complex projects for engineering and agency industries.

Agile Kanban Software for Task Management

This software employs Kanban boards to monitor tasks and subtasks, incorporate classes of service, and enforce limits on work in progress. Progress is tracked directly on the Kanban board and through comprehensive Agile metrics reports. Swimlanes enhance workflow and help reiterate your processes for maximum efficiency.

Unique features of Teamhood:

Ergonomic Kanban boards
Interchangeable Gantt and Kanban workspaces
Portfolio and project management
Data residency in the EU

Pricing

Free plan with 10 users and limited features
Professional plan from $9 per user/month
Premium plan from $14 per user/month
Ultimate plan is $18 per user/month
Enterprise plans are available upon request

4. Hive: A Hive For Every Team

Hive is a task management system that helps thousands of teams work faster. Hive brings all your workplace tools to one dashboard so you can manage projects, chat with coworkers, send emails, and even start Zoom calls without ever leaving the window.Hive is more than just your classic project management software, it’s the future of work productivity. Hive is the first and only democratic project management platform. Via the Hive Forum, customers can access a public roadmap and submit and vote on the features they’d like to see in Hive. It’s a tool built by users for users.Some of Hive’s most loved features:

Flexible project views
Proofing and approvals
Native chat application for private and group messaging
Collaborative note-taking application
Time-tracking, timesheets, and resourcing
Goal-tracking application
AI-powered writing tool

Pricing

Hive offers: free 14-day trial
Hive Free: Free-forever basic plan for teams of up to 10 users
Hive Starter: Light project management plan starting at $5/user per month
Hive Teams: Unlimited project management starting at $12/user per month

5. ClickUp: The Newest Task Management Software on the Block

ClickUp is a task management software that allows teams to collaborate, organize, and track projects from start to finish. The platform has been designed to:

Help teams collaborate more efficiently
Increase accountability
Streamline workflow

Task Management Tool

ClickUp’s user-friendly interface, drag-and-drop functionality, and detailed reporting make it easy for anyone to use. Their intuitive design keeps all team members engaged, involved, and on track to achieve organizational goals.ClickUp’s email integration allows you to forward emails to a specific email address. ClickUp’s array of features is so vast that it’s almost dizzying!Features that make ClickUp a good task manager:

List, Gantt, and Timeline task views for flexibility
Automation suite to activate movements based on triggers
Guest collaboration in Lists
Mobile, web, and desktop apps

Pricing

Free plan with basic functionalities
Ultimate Plan: Starts at $5/user per month
Business Plan: $12/user per month
Business Plus Plan: $19/user per month

6. Trello: Best for Basic Needs

Trello is feature-packed and one of the more fundamental task management software for teams large and small. It’s a popular tool worldwide, known for its simple drag-and-drop interface.Trello offers many helpful integrations. For example, integrating with ActiveCampaign it lets you track the progress of your marketing campaigns. It also integrates with Zapier, allowing for custom automation between different apps.

Streamlined Task Management and Email Integration

With Trello, you can create a card for each email message and assign it to the appropriate team member. When that person receives the card, they can click on the email message and view the original email with one click. This makes it easier to prioritize and respond to emails promptly.Trello offers features like:

Create unlimited cards
Capability to add tasks with due dates and comments
Task activities with alerts and notifications
Organization of lists with priority and due dates
Upload images & files with tasks
Customization options for the dashboard
Integration with several third-party apps

Pricing

Decent free plan to begin with
Standard plan costs $5/user/month
The premium plan costs $10/user/month
An enterprise plan is also available upon request

7. Infinity: For the Truly Ambitious

Infinity is an incredibly flexible software for startups and small businesses. The tool makes it a breeze to juggle various projects simultaneously, along with many tasks and subtasks. This app lets you organize your projects and tasks in any way you want and track their completion while helping your teams collaborate more efficiently.Other key features:

Create, organize, assign, and manage tasks in a few clicks
Create custom task statuses, set priorities, and even color-code each label to make your
workspace even more inspiring
Track the time each of your team members spent
Easily spot bottlenecks and act on them quickly to re-establish a smooth workflow
Get instantly notified whenever there’s an update on tasks
Seamlessly integrate it with over 3,000 apps via Zapier

Pricing

Infinity offers lifetime deals starting at $149

8. Smartsheet: A Task Management Software for Grown Ups

Smartsheet is a powerful task management software best suited for companies with much project-based work looking for something beyond simple management. The software allows you to create tasks and to-do lists and track each task’s progress.Smartsheet offers unmatched data visualization features. You can easily set up a task board or Kanban board with visual indicators to prioritize tasks. These boards keep your team on track with the most important goals.Smartsheet has a clean and easy-to-use interface where you can add and assign tasks, set due dates, receive notifications, track progress, and view tasks on a calendar.Features that make Smartsheet unique:

A robust mobile app for easy usage
Bulk upload feature
Collaborative AI
With cloud-native software, your team can manage projects and tasks from anywhere on any device.

Pricing

The pro plan costs $7/user/month (max. ten users) when billed yearly
The business plan costs $25/user/month, billed yearly
An enterprise plan is available upon request

9. Teamwork: Best for Client Work

Teamwork is one of the best enterprise project management software that allows you to collaborate seamlessly and efficiently manage complex projects using its feature-rich capabilities.This task management system shows everything in one place so you can effectively manage your team, projects, sub-tasks, clients, and freelancers.Key features that make Teamwork stand out:

Customizable templates to scale high-performance processes.
Visualize project tasks and automate your workflow with Kanban boards. Get better insights with an in-built time tracker.
Collaborative experience with clients; comprehensive user permissions
Integrations with MS Teams, Hubspot, Slack, Xero, Dropbox, and SoftSync for Jira.

Pricing

Free plan with basic functionalities
Delivery plan costs $9.99/user/month when billed yearly
Grow plan is for $17.99/per user/month

10. Paymo: Best for Finance Pros

Paymo is another fantastic task management software for teams who track time, resources, and profitability within their workspace. Paymo offers built-in collaboration tools and workflows to keep your team on a standard page.Key features that Paymo offers:

List and Kanban views to organize your tasks
Time tracking and timesheets to log effort spent on your initiatives
Client invoicing for unified management

Pricing

They have a free plan
The paid tier begins at $9.95/user/month

11. ProProfs Project: A Task Management Software for Collaboration

ProProfs is another great task management software that allows teams to set up tasks, track progress, and keep everything organized. ProProfs provides one-to-many communication, making it ideal for companies looking to improve team collaboration. It works best for remote workers and customers.ProProfs offers a variety of communication options, such as email, instant messaging, and video conferencing, making it easy for team members to connect and communicate. It lets users set up and organize tasks, create due dates, track time, and easily manage everything.ProProfs features that make it a practical solution:

Create custom project workflows
Track time spent on each task and subtask
Access multiple project views such as:
- Gantt charts
- Kanban boards
Generate insightful reports for strategic decision-making.
Share files with stakeholders and team members seamlessly
Get real-time alerts and notifications
Track tasks on the go from a centralized dashboard

Pricing

Essential plan costs $2/user/month billed yearly
Premium plan costs $4/user/month billed yearly

12. Hitask: A Straightforward Approach to Task Management

One of the best task management tools, Hitask, is an app that takes the guesswork out of project management by leaving you in charge. It enables you and your team to quickly and easily create new projects.While it has no Gantt chart or Kanban board, you can assign and share tasks to your team members. It also lets you collaborate on a centralized file library and calendar by synchronizing everything across all devices!

Why Hitask is a good software:

It allows you to organize your projects, events, and tasks
Analyze all of your team’s events in one centralized calendar.
Track the time spent on projects
Progress reporting
Color tagging to categorize tasks
Apps for the iPhone, iPad, and Android devices
It supports Spanish, French, Portuguese, Russian, and Chinese languages

Pricing

The free plan comes with basic functionality
The team business plan comes for $5/user/month
The enterprise plan is for $20/user/month

13. Notion: The All-in-One Workspace

Notion is one of the best task management software used as a task manager, a collaboration tool, a documentation tool, and much more. Thanks to its note-taking capabilities, teams primarily use it to take notes and manage tasks.

The tool also offers team-wide wikis (a popular feature behind the tool’s massive success) to store information like the company’s legal policies, contact info, engineering best practices, etc., in one place that’s accessible to everyone.

Features that make Notion stand out:

Make a weekly checklist for yourself and take notes
Create a task board using a drag-and-drop editor
Like an unlimited knowledge base, nest pages inside each other

Pricing

The personal plan is free.
Personal Pro plan is for $4/user/month
The team plan costs $8/user/month when billed yearly

14. Scoro: A Comprehensive Task Management System for Teams

Scoro is a comprehensive task management system that allows teams to streamline progress in one centralized platform. No more shuffling between the tools! With collaborative software, you can holistically keep track of your tasks, projects, and time.Key features of Scoro:

Real-time KPI Dashboard and Gantt chart to track progress
Eliminate time-consuming repetition with project templates
Get a full breakdown of all scheduled and completed events
Shared schedules, timesheets, and a built-in time tracker
Detailed project reporting
Integrated with 100+ tools like
- Dropbox
- Xero
- QuickBooks Online
- Zapier
- MailChimp, etc.

Pricing

The essential plan costs $26/user/month
The standard plan costs $37/user/month
The pro plan comes at $63/user/month

15. ProofHub: Task Management with a Focus on Collaboration

ProofHub comes with a detailed task-tracking feature. You can create tasks within a project and assign them to different team members. This task management software also offers a shared inbox to view, reply to, and post tasks. It also has a task progress tracking feature that helps you monitor your team’s progress on the assigned tasks.ProofHub lets you add details like due date, priority, and category to your tasks. It offers unique collaboration features like commenting, voting, and delegating for added functionality. Teams can ensure on-time project completion and clear team accountability thanks to Proofhub’s detailed capabilities.

Key features of ProofHub:

Empower teams to visualize their workflow and progress with Kanban boards
Visualize your project timeline with Gantt Charts
View your data in Table View to keep note of what’s important
Stay in control of who gets to see what
Customize workflow to meet team needs project management & task prioritization

Pricing

The essential plan costs $45 /month when billed annually
The ultimate control plan costs $89 /month when billed annually

16. Todoist: A Popular Task Management Software

Todoist is another popular task manager software. It’s simple, intuitive, and packed with powerful features to help you efficiently manage your tasks and schedule. With Todoist, you can create detailed to-do lists and due dates, add comments and files to tasks, set task reminders, and collaborate with other users.This app is available on all major mobile and desktop platforms and offers several excellent integrations with other productivity apps. Todoist also provides a feature-rich premium plan if you need more power. It has a large, active user base and is an excellent business and personal use option.Features that make Todoist a good solution:

User-friendly mobile app
Gamification to improve user engagement
In-app collaboration feature

Pricing

Free plan for starters
Pro plan for power users
Business plan for teams

17. Zoho: A Customizable Task Management Software

Zoho offers many products, from email to support desk–and even an app builder. The exciting part is that this task management software is highly customizable and can also be utilized as a task tracking and management app.Since Zoho has a wide range of operations and use cases, we will only discuss it. This tool is a single backbone for all your business needs.Key features that make Zoho stand out:

Highly customizable platform
Offers one-click access to the Gantt chart
Multiple use cases
Affordable solution for small teams

Pricing

The free forever plan is available
The premium plan starts at $3/user/month
Enterprise plan starts at $10/user/month

18. Any.do: A Flexible Task Management Software

Any.do is a highly flexible project management software. Besides being extremely customizable, it has various features that make it convenient. You can create multiple to-do lists, assign due dates, set up an email alert for essential tasks, and receive a warning when someone leaves comments for a person.Any.do, highly flexible task management software. You can sync your tasks to your phone or tablet and get notifications for upcoming meetings or due dates. Any.do also offer a collaboration feature that allows you to work on everyday tasks with your colleagues.

Smart To-Do Lists and Task Management

You can create a private or public to-do list, invite your colleagues, and assign tasks to them. When you receive a comment on a specific assignment, you can enable a manual email reply to get a notification when someone replies.Unique features that make Any.do a good option:

Calendar view to keep you informed about all projects and tasks
Time tracking as an add-on
To-do list reminders & notifications
Ability to send WhatsApp reminders
Unlimited attachments

Pricing

A free plan is available
The premium plan costs $2.99/month when billed yearly

19. Bordio: Task Management with a Daily Focus

Welcome to Bordio, the task management system that elevates your productivity! With a range of powerful features and customizable options, Bordio is the ultimate tool for teams to plan and execute complex projects.It simplifies project management by providing an easy-to-use platform to keep track of your tasks, deadlines, and progress. From daily and weekly planning apps to project management software, Bordio offers a complete solution for businesses to manage projects effectively.

Smarter Project Planning & Time Management

With Bordio, your team will handle projects more effectively and deliver them on time, every time. Key features of Bordio that make it different:

The platform provides advanced project planning tools, calendar planners, and timelines
Bordio’s Backlog helps you prioritize and track everything that needs to be done
Time-blocking technique allows you to schedule specific periods for different tasks and activities
With its color-coding feature, you can give your tasks and projects a pop of color
The workload estimation feature helps you avoid overcommitting yourself and ensures you can meet your deadlines without burning out

20. Basecamp: Best Free Task Management Software

One of the oldest project management names in the game, Basecamp is also one of the best task management software, and it’s been a longtime favorite for service teams who expect to work alongside a client during the collaboration process.Since it’s legacy software and has yet to make for good task management features, it has its limitations. For instance, you can’t customize the status of each task. So you only sometimes know what was approved, what’s in progress, and what needs attention!Features that make Basecamp an OG software:

Simple layout for users of all levels of software capability
Email-based collaboration for project members and Guests
Document and file management to consolidate phases of a project lifecycle
Flat, predictable pricing

Pricing

As of October 2022, they offer a free plan for three users for 12 months.
They also have flat pricing for $99/month for any time of any size.

21. Hubspot Tasks: Simple Task Management for CRM Users

HubSpot tasks are the easiest way to track your company’s activity. With this simple tracking software, you can assign tasks to your team members, set due dates, and receive notifications when someone completes their task.

Simple Task Management Software

It offers email templates to send bulk messages to your team when tasks are scheduled to help everyone keep up to date with the work’s progress.You can also set up an internal team chat with Hubspot tasks to communicate with your team members in real time. Thanks to its CRM integration, you get notifications when someone starts working on a new lead.Features that make HubSpot a good task manager:

Robust integration with 100+ partner apps
It can be customized to integrate with your CRM
Progress tracking to keep you informed

Pricing

A free plan is available
Premium CRM plans cost $45/month

22. Taskworld: Lightweight Task Tracking Software

Taskworld is a lightweight, cloud-based, and easy-to-use task-tracking software. Taskworld helps you assign and track tasks and get feedback on progress. You can manage tasks for any type of project—small or large, simple or complex—and assign them to team members regardless of their location. It’s ideal for individuals and teams to stay organized, task-oriented, and accountable.One thing that you can notice once you start working with this tool is that it has way too many similarities with Trello. If you are currently using Trello and planning to switch, Taskworld is the ideal solution.Features that make Taskworld stand out:

Built-in Direct messaging capabilities
Activity log
Email notification for task assignments

Pricing

A free plan for forever is available to start!
The premium plan starts at $10/user/month and goes to $22/user/month.

23. Plutio: A Simple Yet Effective Task Management Software

Plutio is a highly intuitive tool that lets you create and track tasks and projects, set due dates, and collaborate with your team via email integration. It has a detailed onboarding process, so you don’t need special skills. It’s a great option if you’re looking for a simple solution to manage projects efficiently.Plutio’s main features are task prioritization, email integration, collaboration, and reporting. It comes with a clean and intuitive user interface, which makes it easy to use even for people with little experience. Plutio’s email integration allows you to set up automated task reminders so you remember to follow up on important tasks.

The task management features that make Plutio effective:

You get a robust dashboard to track all your projects, tasks, and deliverables.\
Built-in time-tracking
Built-in documents

Choosing the Best Todoist Alternative for Task Management

A task management tool should make planning and scheduling easy. The ability to break down workflows into smaller, manageable tasks is essential. A good tool allows you to assign tasks, set deadlines, and track progress effortlessly. Look for features like recurring tasks, priority levels, and deadline reminders to keep your team on track.

Boosting Team Collaboration

If your team relies on spreadsheets to manage tasks, you’ve probably experienced the frustration of missed updates and poor visibility. A solid task management system should enhance collaboration by allowing team members to

Share information
Ask questions
Update real-time progress

Features like shared workspaces, team notifications, and task dependencies help streamline collaboration, especially in remote work environments.

Streamlining Efficiency Through Automation

Repetitive manual tasks can slow down productivity. A task management tool with automation features can help eliminate inefficiencies. Whether auto-assigning tasks, sending notifications for approaching deadlines, or integrating with third-party apps like Slack and email, automation can free up valuable time for more strategic work.

Different Viewing Options for Diverse Preferences

Different teams and individuals prefer different ways of visualizing their work. Some may like a simple to-do list, while others prefer:

Kanban boards
Gantt charts
A calendar view

The best task management tools offer multiple viewing options to fit your workflow, helping teams stay organized and track progress easily.

Utilizing Time Tracking for Productivity Analysis

If your business relies on hourly work or project-based billing, built-in time tracking is necessary. A sound task management system should allow employees to log their work hours directly into the platform, making it easier to analyze productivity, manage resources, and generate accurate invoices. This feature also helps identify bottlenecks that may be slowing down project completion.

Why Consider Using a Todoist Alternative?

Time tracking software is crucial for many businesses and professionals, allowing them to monitor productivity and stay on top of client billables. Unfortunately, Todoist doesn’t offer built-in time tracking. Instead, users can integrate third-party applications like Harvest. Relying on outside software can disrupt workflow and efficiency. If you need a task management tool with robust time-tracking features, look for a Todoist alternative.

The Cost of Productivity

Todoist has a free version that works well for individual users. Once you unlock the paid plans, they can get costly quickly. The Pro plan starts at $5 a month (billed annually) and is best for users who want to access advanced features. The Business plan, which targets team use, starts at $8 a month and allows up to 25 users.

Additional users cost $8 per person. The cost may not be justifiable for teams that need advanced collaboration tools or automation, especially when plenty of alternatives provide similar or even more advanced features at a lower price.

Glitchy App Detracts From Usability

Many productivity tools offer a seamless experience across devices. Users can start tasks on one platform and finish them on another without any hiccups. Unfortunately, some users report that Todoist’s Windows app can be glitchy, affecting usability and performance.

Frequent crashes, slow loading times, or sync issues can disrupt workflow, making it less reliable for users who depend on a seamless experience.

Limited Collaboration Features

While Todoist allows essential task sharing and assignments, it lacks advanced collaboration tools like in-app chat, document sharing, or robust team dashboards. Teams that require real-time communication and more interactive project management might find Todoist insufficient.

Fewer Integrations Means Less Functionality

Many productivity tools thrive on integrations, allowing users to connect their task manager with email, calendars, and other essential software. Compared to some competitors, Todoist offers fewer third-party integrations, which can limit workflow automation and efficiency.

Why Use a Task Management Tool?

A recent survey revealed that only 17% of employees use any time or task tracking tool, yet those who do report a 25% increase in overall productivity. Task management software enables you to monitor all aspects of task management from a single dashboard, but that’s not all.

As you build a business case for new software, you'll want to highlight things for leadership to consider. Here are some key points to make around task management software:

Task Management Software Reduces Information Loss

A task management tool helps you organize and structure your approach to tracking time and productivity. Without a transparent system, you might get lost in the details as you track individual and team performance.

There might be a dizzying number of documents, passwords, and information you exchange with the assignees as they complete their tasks. A task management tool mitigates the risk of loss of information because you’ll be able to accumulate all the information in one place.

Easy Delegation and Improved Collaboration

You don’t need to email team members or call them to the office to delegate individual tasks. When you assign a member a task using a task management tool, they’ll receive a notification for the task assignment. You can then use the comments section to collaborate on team tasks remotely.

Effective Prioritization

One of the most noteworthy benefits of a task management tool is the ability to prioritise tasks for your employees. Your team members might find it challenging to switch between tasks. Prioritization enables team members to manage their time better and gives them a clearer idea of the order in which task assignments should be completed.

Improved Focus

A task management tool takes out the perception of completing a big task within a specific time frame. It allows breaking tasks into smaller, more digestible functions that make it easier to focus.

Alleviate Tedious Background Processes

The best task management softwares will offer templates and automated workflows to speed up all stages of project management. Routine tasks are swiftly and accurately handled. For example, compiling data for reports or sending follow-up reminders to clients whose payments are overdue.

Let Our AI-Based Productivity Operating System Handle Your Boring Work

Antispace is an AI-powered productivity operating system that organizes and streamlines your workflow. The platform reduces context switching by automating routine tasks to help you focus on the work that matters most. Antispace integrates with the essential tools you already use, like email, calendar, and notes, to enhance their functions with artificial intelligence.

For instance, this means intelligent email responses, automated calendar management, and advanced note-taking. Antispace acts like an executive assistant by helping you manage tasks and communications, letting you coordinate projects and brainstorm ideas without getting bogged down by time-consuming organization.

The gamified productivity platform makes your daily workflow more enjoyable and engaging.

23 Best Todoist Alternatives For Task Management