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Any.do vs. Todoist (Choosing The Best Task Management Tool)

by Antispace

Imagine you're sitting at your desk with a deadline looming. You can feel your heart racing as you realize you aren't ready. You have no idea where to start, and your scattered brain is no help. You open your computer to get organized. A task management tool could help you find clarity, structure, and focus. But which one? Any Do vs Todoist. Both are popular, powerful productivity apps but have different features and systems. This article will help you discover the best choice for your needs. Any Do and Todoist utilizes AI time-tracking tools to help users break down tasks and complete projects more efficiently. Antispace’s productivity operating system helps users achieve their goals and get their lives back on track.

Any.do vs Todoist at a Glance

Laptop Laying - Any.do vs Todoist

You've probably come across Any if you’re looking for a solid task management app.do and Todoist. Both tools are designed to keep you organized, but they take very different approaches to productivity. 

While Any.do offers an all-in-one system that blends tasks, calendars, and reminders, Todoist takes a minimalist, no-frills approach that focuses on quickly getting things done. 

Any.do: The All-In-One Task Management App

Any.do is more than just a simple to-do list. It combines task management, scheduling, and reminders into a single platform, making it easy to stay on top of your day. With seamless calendar integration, you get a unified view of tasks and appointments, ensuring nothing slips through the cracks. 

The app also includes: 

  • Location-based reminders
  • Voice input for hands-free task entry
  • A sleek, intuitive design that makes organization effortless

Suppose you like having everything in one place—from your to-dos to your daily schedule—Any.do is a strong contender. 

Todoist: The Simple Yet Powerful Task Management App

On the other hand, Todoist is all about simplicity and efficiency. It’s designed to help you focus on your tasks without distractions. With natural language input, you can: 

  • Quickly add and organize tasks
  • Set deadlines
  • Create recurring reminders without navigating complex menus 

Its fast, distraction-free interface makes it ideal for users who want to get things done. Todoist shines in collaboration, offering shared projects, team task assignments, and integrations with tools like: 

  • Slack
  • Google Drive
  • Trello

If you prefer a straightforward, task-focused tool that helps you execute quickly, Todoist might be the better fit. 

Any.do vs Todoist: Which Is Right for You? 

Choosing between the two depends on your workflow. Suppose you need an all-in-one planner that blends tasks and scheduling. 

  • Any.do is a fantastic choice. 
  • But if you prefer a straightforward, task-focused tool that helps you execute quickly, Todoist is the way to go. Both apps offer powerful productivity features—it’s just a matter of what style works best for you.

What Is Any Do, And How Does It Work?

Mobile Phone Laying - Any.do vs Todoist

Any.do is a list-based app that helps you get more organized. The Teams version lets you manage projects and collaborate with team members, as you’ll discover in this Any.do review, several other apps outdo it when it comes to full-on project management.   

Any.do Features Overviews  

Signing up on Any.do is easy. Just head to the official website and locate the sign-up form. You can sign up directly with your email or accounts in your: 

  • Facebook
  • Google
  • Apple ID

Choosing the latter option makes the sign-up process faster.     

Mastering Task Creation: Organizing, Categorizing, and Enhancing Productivity

After signing up, creating tasks is the first feature you should familiarize yourself with. A generate a task button is visible on the dashboard. Click it and type in any task you want. After making a task, you can do many more things with it. You can set a reminder so the app will alert you to complete the task when it is due. You can also add a group of subtasks attached to a specific task. 

You can add comments to clarify every task. You can also group each task under specific categories, which is handy when you have multiple tasks and want to sort them out.   

Boosting Team Productivity with Any.do: Collaboration Features and App Integrations

One excellent feature in Any.do is collaboration. You can invite other Any.do users to work on tasks as one team. For example, other users can add comments to tasks that you create to help you understand them better. You can also act as an administrator and create and assign tasks to specific users. This aspect of the app is valuable for workplace teams that want to foster collaboration.   Another remarkable thing about Any.do is that it has integrations with over 3,000 apps. It even integrates with rival task management apps like Todoist and Microsoft To Do. For example, you can exchange tasks between Todoist and Any.do.

What Is Todoist, And How Does It Work?

Man Working - Any.do vs Todoist

Todoist is one of the world’s most popular to-do list applications. The app has grown rapidly over the last 10 years to become the go-to tool for personal and work users managing tasks. The application allows users to: 

  • Set reminders
  • Add items to projects
  • Offers various views to help manage tasks

Many people find Todoist a more approachable solution for task management, striking a balance between powerful features and ease of use. In our reviews, we have also favored it due to its approachability and ease of getting started for work and personal life. 

Optimizing Productivity with Todoist

Todoist is a task management app for iOS, Android, macOS, and Windows. Millions use it to manage tasks and reminders, add calendar events, and organize daily schedules. Todoist allows you to organize tasks in Kanban boards and calendar view and includes quick capture abilities for on-the-go capture of: 

  • Tasks
  • Links
  • Ideas

Teams use it with a dedicated team workspace experience for small-to-medium-sized teams. 

Features of Todoist 

The first feature you should note when you open Todoist is creating tasks. On the dashboard, an Add Task button is easily accessible. Click it and type in any task you want. The next thing is to set a due date for this task. It could be any date ahead, but you’ll see some suggestions for tomorrow, this weekend, and next week. You can leave it with no due date if you aren’t sure.

You can add comments to every task you create by typing or dictating through voice commands. There’s also an option to attach files to this comments section. You can also make a sub-task under each task. Once you achieve all the objects of a task, mark it as completed, and it’ll disappear to give way to other functions so that your dashboard does not clutter. Repeat this step for as many tasks as you want. 

Color-Coding, Reminders, and Customizable Workflows

The next feature to know about is adding Projects. You can color-code these projects to differentiate them from each other. A Todoist project is a collection of tasks grouped under one umbrella. You can add as many tasks and subtasks as you wish to any project. 

You can reorder the tasks by dragging and dropping them where you want. The app lets you set reminders for every task, but this feature isn’t available in the free version. The reminders can come through email notifications, push notifications, or SMS alerts. 

Using Filters and Integrations for Streamlined Workflow

If you have many tasks on your dashboard, sifting through them manually can be challenging. But Todoist has the Filters feature to help you do this. This feature gives you custom task views based on specific metrics, such as: 

  • Due dates
  • The project they're grouped under
  • The user assigned to

Todoist has integrations with external enterprise apps (not available to free users). Examples include: 

  • Dropbox
  • Zapier
  • Google Calendar

Any Do vs Todoist: Detailed Feature Comparison

People Discussing - Any.do vs Todoist

Features Comparison

Any.do and Todoist offer comparable task management features, such as task lists, due dates, and task prioritization. The difference primarily comes down to additional features and user experience. 

  • Any.do provides an all-in-one approach, integrating to-do lists, calendars, and reminders in a visually appealing interface. 
  • Todoist, on the other hand, focuses on efficiency and productivity. Its structured task management system includes projects, filters, and productivity tracking.  

Free Version Features

Both apps offer free plans with essential task management, including task creation, due dates, and subtasks. 

  • Todoist's free plan is slightly more feature-rich, offering a Kanban board view, five personal projects, three filtered views, and one week of activity history. 
  • Any.do's free plan focuses more on simplicity, offering essential lists and a planner but without as many advanced tools. 

If you're looking for more organization features in a free plan, Todoist is the better choice.  

Premium Features Comparison

  • Todoist’s premium plan significantly expands on the free version, increasing the project limit from 5 to 300 and filtering views from 3 to 150. It also includes an AI assistant and unlimited activity history, making it a powerful tool for productivity enthusiasts. 
  • Any.do’s premium plan enhances its core experience with AI-powered suggestions, color-coded tags, and location-based reminders. While these features add convenience, Todoist provides more overall value for users looking for advanced project management tools.  

User-Friendliness

Both apps offer intuitive interfaces, but they cater to different users.

  • Todoist’s design is clean and minimalistic, but its feature-heavy approach can overwhelm beginners. The extensive customization options require a learning curve.
  • Any.do, in contrast, prioritizes aesthetic design and ease of use. It features smooth animations, drag-and-drop functionality, and a visually appealing layout, making it friendlier for beginners. 

Suppose you prefer an intuitive, low-friction experience, Any.do might be the better pick.  

Cross-Platform Availability

Both Any.do and Todoist are available on desktop (Windows, macOS), mobile (iOS, Android), and web browsers. They also provide browser extensions. 

  • Todoist offers extensions for Chrome, Safari, and Firefox, while Any.do extend its reach to Chrome, Edge, and Firefox. 
  • Any.do also supports Apple and Android smartwatches, giving it an extra edge for users who prefer managing tasks on the go. 

This category is a tie since both apps support seamless syncing across multiple devices.  

Pricing

Both apps offer affordable premium plans, but Todoist provides more value for the price. 

Todoist Pricing: 

  • Free plan available 
  • Pro: $4/month (billed annually) or $5/month (billed monthly) 
  • Business: $6 per user/month (billed annually) or $8 (billed monthly) 

Any.do Pricing: 

  • Free plan available 
  • Premium: $2.99/month (billed annually) or $5.99/month (billed monthly) 
  • Family (4 users): $8.33/month (billed annually) or $9.99/month (billed monthly) 
  • Teams: $4.99/user/month (billed annually) or $7.99/user/month (billed monthly) 

While Any.do has a lower-cost personal plan, Todoist’s free plan offers better features, and its business plan is more affordable than Any.do’s team pricing.  

Integration Capabilities

Both apps integrate with popular productivity tools, but Todoist has a more extensive integration list. 

Todoist integrates with: 

  • Slack
  • Zapier
  • Gmail
  • Evernote
  • Google Calendar
  • Google Assistant

Any.do integrates with: 

  • Google Calendar
  • Zapier
  • Dropbox
  • Outlook

Todoist offers broader compatibility with productivity ecosystems if integrations are a key factor.  

Customer Support

Both apps provide a user knowledge base, but Any.do’s is more up-to-date and user-friendly. Todoist’s knowledge base, while extensive, is less frequently updated, making it harder to find relevant support content. If customer support quality is a priority, Any.do take the lead.  

Security & Privacy

Both apps offer secure data transmission, but Any. has a better privacy policy. 

  • Any.do encrypts data using TLS and stores it on Amazon Web Services (AWS) servers. 
  • While secure, Todoist is less transparent about its data policies, raising concerns about possible data sharing with third parties. 

Suppose privacy and security are a significant concern for you, Any.do is the safer option.  

Choosing The Best Task Management Tool)

Man Thinking - Any.do vs Todoist

Smart Calendar Assistance: Automate and Optimize Your Schedule

AI scheduling assistants do more than just book meetings. They actively manage your time by: 

  • Prioritizing tasks automatically based on deadlines and workload, sending smart meeting reminders to keep you on track
  • Suggesting optimal time slots based on past scheduling patterns
  • Following up on meetings with automated emails and action items
  • Even tracking your productivity score to offer insights to improve efficiency

A well-designed AI calendar should remove scheduling friction and help you focus on high-impact work.

Time Zone Awareness and Seamless Integrations: What to Look For

If you work with remote teams, international clients, or multiple calendars, your scheduling tool must handle time zone conversions to avoid scheduling conflicts. Location-based adjustments for in-person or virtual meetings are also necessary. 

Look for a tool that integrates with project management tools like Asana, Trello, and Monday.com, as well as collaboration apps like Slack, Zoom, and Microsoft Teams, and syncs with Google Calendar, Outlook, and Apple Calendar. A scheduling assistant that integrates well with your existing tools will streamline your workflow rather than disrupt it. 

Easy Setup: Get Started in Minutes

AI tools are supposed to save time, not create more work. A great scheduling assistant should be quick to set up—ideally in under 10 minutes. It should require minimal manual configuration, and smart defaults should handle the basics. 

The best tools offer intuitive onboarding, so you don’t need extensive training. If a scheduling tool is challenging to configure, it defeats the purpose of automation. 

Security and Reliability: Protect Your Data

AI scheduling assistants often handle sensitive personal and business information, so security is non-negotiable. Look for end-to-end encryption to safeguard: 

  • Meeting details and contacts
  • Regular security updates to stay protected from vulnerabilities
  • Transparent data handling policies—check how your information is stored and used.

Compliance with privacy standards like GDPR, CCPA, or ISO security protocols is also a good sign. A reliable AI scheduling tool should prioritize your privacy while keeping your calendar secure. 

Actionable Productivity Insights: Go Beyond Scheduling

Beyond scheduling, the best AI assistants help you optimize your work by providing weekly or monthly productivity reports with insights on time usage, tips on improving meeting efficiency (e.g., reducing unnecessary calls), and recommendations for structuring your workweek for better focus. 

Department-specific productivity scores for tracking team performance are also a plus. A scheduling assistant that goes beyond booking can help you make meaningful improvements to your workflow. 

User-Friendly Interface: A Smooth and Customizable Experience

A scheduling tool should be easy to navigate and adapt to your needs. Look for a clean, intuitive dashboard with simple navigation and customizable scheduling rules so you can set preferences for: 

  • Availability
  • Buffer times
  • Meeting limits
  • A responsive mobile app that allows you to manage your schedule on the go. 

Flexible notifications are also important so you’re informed but not overwhelmed. An AI scheduling assistant should enhance your productivity, not complicate it.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace is a gamified, AI-powered productivity operating system that transforms how you approach your daily workflow. We seamlessly integrate with your essential tools: 

  • Email
  • Calendar
  • Notes

Our AI assistant handles everything from email management to task organization. Antispace acts like a virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest. 

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience. Get started for free with one click today.