You open your email to find thousands of unread messages. You filter through them, looking for essential data related to your work. After a few minutes, you see an email that looks promising. You open the email only to find that it’s a subscription to a service you don’t remember signing up for. You move on to the following email, which is another subscription. If only you could extract the needed data without combining all these emails. Email parsers can help you extract essential data from customer emails and even automate the process to eliminate the need for manual labor. Plus, using the best AI email assistant can further streamline your inbox by prioritizing important messages, summarizing emails, and automating responses, making email management effortless. In this article, we’ll explore the best email parsers or email parsing software to help you automate the extraction of essential data from your emails and improve your productivity.
Antispace's AI-based productivity operating system is one of the best email parsers on the market. Its email parsing capabilities help you find and extract accurate data from emails and other unstructured data sources.
What is an Email Parser?
An email parser is a software, service, or tool that extracts data from emails and creates a structured data object with that information. Typically, this is done through a tool or by making your email parser with Python or SQL, which involves complex operations and a good command of technical knowledge. This platform collects information from the emails you receive and organizes it in a comprehensible form so that you can quickly and easily assess them and gain insights.
Extract Key Data from Emails
Think of email parsing like a web scraper explicitly made for emails (if you’re familiar with web scraping). It gathers text data, just like a web scraper would, except exclusively from emails in your inbox.You can customize these tools to find emails and extract the information that you deem essential. For example, the application can seek prices, dates, and other keywords. You can also program an email parser to ignore everything unimportant to that campaign.
Automate Emails & Boost Efficiency
Email parsing software is as essential as your time and effort. Email parsing software helps you automate your workflows. You’re a travel agency that gets hundreds of emails daily. Some of these emails come from clients who need some specific information like prices, dates, and other package details.
With an email parsing tool, you could automatically sort and arrange the emails based on the different categories of questions being asked. You can assign these questions to someone in the support or sales teams to provide quick replies and ultimately increase conversions.
Using email parsing software in this way allows you to cut down on manual and tedious labor and maximize serving the customer.
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12 Best Email Parser Software for Accurate Data
1. Antispace: The AI-Based Productivity Operating System for Email Management
Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, Calendar, and Notes, while our AI assistant handles everything from email management to task organization.
We've built intelligence into every aspect of your workflow:
- Intelligent email responses
- Automated calendar management
- Enhanced note-taking
- Streamlined task coordination
Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.
Get started for free with one click today.
2. Parseur: The No-Code Email Parser for High-Volume Data Extraction
- Pricing: Starts at $39/month, free plan
- Best for: eCommerce, HR departments, and customer service teams
Parseur is a powerful no-code email parser that leverages AI to extract data from emails, PDFs, invoices, and even Google Alerts. One of its standout features is automatic layout detection, which eliminates the need to set up different templates for varying email structures manually.
Why Parseur Stands Out
Unlike other parsers requiring separate mailboxes for different formats, Parseur allows users to automatically create templates that recognize fields across various layouts. This makes it a game-changer for businesses handling large volumes of emails.
For instance, real estate companies can automate document processing, while HR teams can extract candidate applications, speeding up recruitment. It can process thousands of documents per minute, making it one of the best choices for companies with high data volumes.
Key features:
- AI-based data extraction
- Point-and-click template editor
- Built-in template library
- High-volume processing
- Unlimited mailboxes
Parseur offers a free plan with 20 credits per month, with paid plans starting at $39/month for 100 credits. Enterprise plans are available for businesses with high-volume parsing needs.
3. Zapier Email Parser: The Simple Email Automation Tool for Zapier Users
- Pricing: Starts at $29.99/month, free plan
- Best for: Businesses, freelancers, and professionals using the Zapier ecosystem
If you're already using Zapier for automation, Zapier Email Parser is a great way to extract data from emails and integrate it into your workflows. While it’s a simple tool, it’s highly effective for repetitive tasks such as:
- Pulling order numbers
- Addresses
- Appointment details from formatted emails
How It Works
Zapier Email Parser allows users to create multiple mailboxes; each assigned a unique @robot.zapier.com email address. Forwarding emails to these addresses enables the tool to extract data based on predefined labels. This data can then be seamlessly integrated with over 3,000 apps in the Zapier ecosystem.
Limitations:While it’s an excellent option for simple email parsing, Zapier’s parser doesn’t support attachments or tables, which can be a drawback for businesses needing more complex data extraction.
Key features:
- Automated data extraction
- Integration with Zapier workflows
- Unlimited mailboxes
- Automated workflows
Zapier offers a free plan with 100 tasks per month. Paid plans start at $29.99/month for 750 tasks, with higher-tier plans providing more automation capabilities.
4. Parsio: The AI Email Parser for Document Parsing
- Pricing: Starts at $49/month, free plan
- Best for: eCommerce and marketing agencies
Parsio takes email parsing to the next level with its AI-powered approach. It extracts data from multiple formats, including PDFs, HTML, XLSX, CSV, XML, and DOCX, making it an excellent choice for businesses with various document types.
Why Parsio Stands Out
Parsio leverages GPT-powered AI and natural language processing (NLP) to extract data from structured and unstructured emails. This makes it especially useful for businesses handling customer inquiries, order processing, or marketing data.
It integrates with major platforms like Salesforce, Mailchimp, and Google Sheets and connects with over 6,000 apps via:
- Zapier
- Make
- Pabbly Connect
Key features:
- AI, GPT, and OCR-powered parsing
- Email signature parsing
- Multichannel import capabilities
- Unlimited mailboxes
- PDF and attachment extraction
The free Sandbox plan includes 30 credits/month. Paid plans start at $49/month for 1,000 parsed emails, with higher-tier plans offering up to 12,000 credits.
5. Email Parser by Pabbly: Best for Pabbly Platform Users
- Pricing: Starts at $16/month (billed annually), free plan
- Best for: Teams and individuals using the Pabbly platform
Pabbly Email Parser is a rule-based parsing tool that automatically extracts key information from incoming emails, such as the:
- Sender
- Subject line
- Email body
What Makes It Unique
This parser works best for users already familiar with the Pabbly platform. While it offers seamless integration with over 1,000 apps, including Gmail, Outlook, and Shopify, it lacks support for parsing tables or repetitive data.
Key features:
- Automatic data extraction
- Rule-based parsing
- Formatter tool for refining extracted data
- Multi-app workflows
Pabbly offers a free plan with 100 tasks/month. Paid plans start at $16/month for 12,000 tasks, with the highest plan at $67/month for 50,000 tasks. All plans are billed annually.
6. SigParser: The Email Parser for Sales and Marketing Teams
SigParser specializes in extracting contact details from email signatures and communications. It scans email accounts, calendars, and CRMs to gather data such as:
- Email addresses
- Phone numbers
- Company names
Why SigParser Stands Out
By automating the collection and organization of contact information, SigParser enhances CRM data accuracy and helps sales and marketing teams build targeted lists.
Key features:
- Automated contact extraction from email signatures
- Relationship data organization
- Daily mailbox scanning
- Automatic contact capture
- Custom tags and lists
Pricing:
- Individual Plan: $19/month (billed annually), 7-day free trial
- Team Plan: $49/month
- Professional Plan: $299/month
- Enterprise Plan: Custom pricing ($499/month)
7. Email Parser: The Versatile Email Parsing Tool
Email Parser is a versatile tool that extracts specific information from emails based on custom parsing rules. It supports both cloud-based and Windows app versions.
Why Email Parser Stands Out
Built-in email inbox and attachment processing capabilities offer an efficient way to structure and manage incoming emails.
Key features:
- Rule-based parsing
- Built-in email inbox
- Attachment data extraction
- Automatic email responses
- Unlimited parsing rules
Pricing:
- Cloud Web App: $25/month (5,000 emails per month), free trial available
- Windows App: $145/year (unlimited email parsing)
8. Email Parser by Nanonets: The AI Email Parser for Complex Data Extraction
Nanonets' AI-powered parser automates email data extraction without requiring predefined templates. It processes attachments in various formats, including:
- PDFs
- Spreadsheets
- XML files
Why Nanonets Stands Out
Its advanced machine learning algorithms improve over time, making it ideal for businesses handling large volumes of complex data.
Key features:
- AI-powered data extraction
- Attachment parsing (PDF, Excel, XML, etc.)
- Workflow automation
- Data transformation
Pricing:
- Starter Plan: Free for the first 500 pages; $0.30/page afterward
- Pro Plan: $499/month (5,000 pages)
- Enterprise Plan: Custom pricing
9. Mailparser: The Email Parser for Sales, Marketing, and Customer Support Teams
Mailparser is a rule-based email parsing solution that integrates with over 5,000 apps via Zapier, allowing seamless data transfer to business applications like:
- QuickBooks
- Salesforce
Why Mailparser Stands Out
Users can automate email data extraction with minimal manual intervention with advanced routing rules and customizable templates.
Key features:
- Automated email parsing
- Pre-defined and customizable parsing templates
- Integration with 5,000+ apps
- Advanced routing and filtering
Pricing:
- Free Plan: 30 emails/month, 3 inboxes
- Professional Plan: $39.95/month (500 emails, 30 inboxes)
- Business Plan: $99.95/month (2,000 emails, 50 inboxes)
- Premium Plan: $299.95/month (10,000 emails, unlimited inboxes)
- Enterprise Plan: Custom pricing
10. Airparser: The AI Email Parser for Flexible Data Extraction
Airparser is an AI-powered email parser using OpenAI’s GPT technology to extract structured data from emails, PDFs, text files, and images.
Why Airparser Stands Out
Unlike rule-based parsers, Airparser allows users to define extraction schemas using descriptive prompts, making it highly flexible.
Key features:
- AI-powered parsing
- Supports manual file uploads and API integrations
- JSON-formatted data output
- Python post-processing for advanced automation
Pricing:
- Free Trial: 30 credits
- Starter Plan: $39/month (100 credits)
- Growth Plan: $59/month (500 credits)
- Business Plan: $179/month (2,000 credits)
11. G-Lock Email Processor: The Desktop-Based Email Parser for Advanced Parsing Rules
G-Lock Email Processor is a desktop-based email parsing software that supports complex rule-based automation for businesses needing detailed parsing rules.
Key features:
- Rule-based parsing
- Processes emails via POP3 and IMAP
- Exports data to databases, spreadsheets, and CRMs
Best for businesses that require detailed and customizable email parsing rules in a desktop-based solution.
12. Mailgun: The Email Solution with Built-In Parsing
Mailgun is an all-in-one email solution with built-in inbound email routing and parsing features. It transforms incoming emails into structured JSON format for easy processing.
Why Mailgun Stands Out
With a flexible rules engine and scalable API, Mailgun allows businesses to customize email parsing workflows for various use cases.
Key features:
- Inbound email parsing to JSON format
- Flexible parsing rules
- Workflow automation
- Scalable email API
Pricing:
- 30-day free trial available
- Paid plans start at $35/month
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Choosing the Best Email Parser for Your Needs
A good email parser reliably pulls the specific information you need from emails and attachments. The parser should accurately identify and extract data, whether it’s order confirmations, invoices, contact details, or tracking numbers.
Some tools allow you to set custom rules, while others use pre-built templates or AI to scan emails automatically. The best parsers balance flexibility with ease of use, so you don’t have to spend hours fine-tuning extraction rules.
Easy Setup and Use: Find an Email Parser with a Simple Configuration Process
In the past, setting up an email parser was a tedious process that required manually creating detailed rules for each type of email. Now, AI has made things much more straightforward. Top tools automatically handle much of the setup, letting you get started with minimal effort.
If you want a straightforward solution, look for a tool with AI-assisted parsing that can recognize patterns and extract data without requiring complex configurations.
Seamless Integration with Other Tools: Look for an Email Parser That Connects with the Apps You Use
Once your data is extracted, where does it go? Some people prefer downloading spreadsheets, but the best email parsers send data directly to the apps you already use.
If you need receipts to enter your accounting software or new leads to automatically populate your CRM, look for a parser with strong integration capabilities. Many email parsers connect with automation platforms like Zapier, making it easy to route parsed data exactly where you need it.
User-Friendly Experience: Choose an Email Parser with a Clean, Intuitive Interface
While email parsers are often built for technical users, that doesn’t mean they must be frustrating. The best tools offer clean interfaces, helpful onboarding, and tutorials to make setup and usage as smooth as possible. A user-friendly experience can make a big difference, especially if you’re new to email parsing or don’t have a technical background.
Finding the Best Fit: Choose the Email Parser That Meets Your Needs
Ultimately, the best email parser is the one that fits your specific needs without adding unnecessary complexity or cost. Some tools offer nearly identical features at different prices, so if two options seem equally good, go for the more affordable or user-friendly one.
Whether automating data entry, managing customer inquiries, or streamlining financial processes, choosing the correct email parser can save you time and hassle.
Why Should You Use an Email Parser?
In a world where 333.2 billion emails are sent and received daily, businesses increasingly rely on automation to handle high volumes of data efficiently.
According to a McKinsey report, employees spend around 28% of their workweek reading and responding to emails, a time commitment that email parsers can drastically reduce.
Streamline Your Business with Email Parsing
Email parsing software can be a massive relief in terms of time and resource management for businesses that receive a large number of emails daily. With email parser, staff members no longer need to extract data manually.
With email parsing software, you can rest easy knowing that the API is doing a great job of automatically collecting these pieces of data for you, meaning no more manual data entry. Your business will realize the several benefits of using an email parser, regardless of its size.
Take Control of Your Email Data with Workflow Automation
Email parsing software puts you in control of your data. With this tool, you can automatically gather all the data from all incoming emails, even from multiple email addresses, and feed them into your CRM. Simply choose the required data field you want to extract and leave the email parser to do the rest.
Cut Back Costs and Save Time
A dedicated data entry employee is slow, expensive, and error-prone compared to an automated data extraction API tool. If employees take on tedious email data entry tasks, their other work assignments may suffer greatly, but not when you have an email parser. With automated email parsing software, you don’t have to hire data entry staff who work for countless hours.
Enjoy Faster Process Times
Email parsing is a fully automated process, so your parsing software will continue running even if you or your employees are unavailable. With email parser, you will have fewer email backlogs, and the extracted data will automatically link to your CRM.
Better Quality Assurance
When you use an email parser to automate data extraction, all your data is 100% accurate as it flows from your incoming emails into your CRM or other business applications. For example, if you process hundreds of orders from different platforms every day, such as a restaurant listed on multiple food apps, the amount of customer data can be overwhelming. Not even the best manual data entry expert can be 100% accurate, and a mistake, in this case, can wreak havoc on your ordering and delivery systems. With email parser, data like customer contacts, items ordered, and delivery locations can become available directly to the delivery team.
Better Workload Management During Peak Seasons
Many companies are constantly overwhelmed during holidays and often have to work for countless hours to fulfill customer requests. An email parser can help manage the increased workflow by extracting data from all incoming emails and contact details in email signatures so you and your team can focus on keeping your customers happy.
With the same great team you work with during off-peak times, you can meet deadlines, allocate resources, and balance your workflow.
Let Our AI-based Productivity Operating System Handle Your Boring Work
Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, Calendar, and Notes, while our AI assistant handles everything from email management to task organization.
We've built intelligence into every aspect of your workflow:
- Intelligent email responses
- Automated calendar management
- Enhanced note-taking
- Streamlined task coordination
Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.
Get started for free with one click today.
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