Top 17 Calendar Apps For Boosting Productivity

How often do you find yourself racing against the clock to meet a deadline? As due dates approach, do you feel overwhelmed with the amount of tasks left to complete? If you're like most people, you don't just want to get a project done on time; you want to do well on it. AI time tracking can help you boost productivity and performance, but it works best when paired with an organisational tool like a calendar app. This article will introduce you to the top calendar apps to boost productivity, helping you work smarter and easily tackle your next deadline.

Antispace’s AI-based productivity operating system is a valuable tool to help you achieve your goals, like finding the best calendar apps for boosting productivity. It can help you organize so you can make the most of any calendar app you choose.

Top 17 Calendar Apps for Boosting Productivity

1. Antispace

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools - Email, Calendar, and Notes - while our AI assistant handles everything from email management to task organization.

We've built intelligence into every aspect of your workflow:

Imaginative email responses
Automated calendar management
Enhanced note-taking
Streamlined task coordination

Your AI-Powered Productivity Assistant

Antispace acts as your virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

2. Google Calendar

Google Calendar is a versatile and user-friendly app that has become a staple for many users worldwide. Known for its clean design and ease of use, Google Calendar is an excellent choice for managing personal and professional schedules. The key features are the following:

Event Scheduling and Invitations

Google Calendar allows users to create events with detailed descriptions, locations, and time slots. You can invite others to events, and attendees receive notifications and reminders, making it easy to coordinate meetings or gatherings.

Multiple Calendar Management

Users can create calendars for different aspects of their lives, such as work, family, or hobbies. This feature helps keep personal and professional events organized and separate.

Reminders and Notifications

Google Calendar provides customizable reminders, ensuring you never miss an important event. You can set reminders for specific times or receive notifications when an event is approaching.

Integration with Google Services

One of the most substantial aspects of Google Calendar is its seamless integration with other Google services. It syncs with Gmail, automatically adding events mentioned in emails, and integrates with Google Meet for easy video conferencing. This integration extends to Google Tasks, allowing task management within the calendar.

Users can share their calendars, providing view-only or editing access. This feature is handy for teams and families, facilitating easy collaboration and planning.

Customizable Views

Google Calendar offers various view options, including day, week, month, and agenda views. Users can customize their calendar's appearance and layout to suit their preferences.

3. Microsoft Outlook Calendar

Microsoft Outlook Calendar is a comprehensive scheduling tool in the Microsoft Office suite. It is particularly well-suited for business users and those who rely heavily on Microsoft Office applications. The key features are the following:

Integration with Microsoft Office Suite

Outlook Calendar integrates seamlessly with other Microsoft Office apps like:

Word
Excel
PowerPoint

This integration allows users to embed meeting links, attach documents, and access relevant files directly from their calendar events.

Email and Calendar Sync

As part of Outlook, the calendar is tightly integrated with email. Users can create events directly from emails, track RSVPs, and see their meeting schedules in their inbox. This integration simplifies the process of managing meetings and communications.

Meeting and Appointment Scheduling

Outlook Calendar offers advanced scheduling features, including proposing multiple meeting times and automatically finding times that work for all participants. This is particularly useful for coordinating meetings across different time zones.

Task Integration

The calendar integrates with Microsoft To Do, allowing users to manage tasks and to-do lists alongside their calendar events. This helps users stay organized and ensures that tasks are not overlooked.

Customization and Views

Users can customize their calendar view, choosing from day, week, or month layouts. The app also offers a "People" view, which displays events and schedules for individuals in your contact list, making coordinating with colleagues and contacts easier.

Security and Compliance

Microsoft Outlook Calendar offers robust security features, including data encryption and compliance with various industry standards. This makes it a reliable choice for organizations with strict security requirements.

4. Apple Calendar

Apple Calendar, or iCal, is the default calendar app for iOS and macOS devices. It is designed to work seamlessly across Apple's ecosystem, offering a straightforward and reliable scheduling solution. The key features are the following:

Seamless Integration with Apple Ecosystem

Apple Calendar integrates with other Apple services, such as:

Siri
Apple Mail
iCloud

This integration allows users to create events using voice commands, receive event notifications across all Apple devices, and sync calendars seamlessly.

Natural Language Input

Users can create events using natural language input, making it easy to schedule activities with simple phrases like "Meeting with John tomorrow at 10 AM."

Apple Calendar allows users to create multiple calendars, each with customizable colors and settings. Users can share these calendars with others, granting view-only or edit permissions, which is helpful for family scheduling or team collaboration.

Time Zone Support

The app offers robust support for different time zones, which benefits users who travel frequently or work with international teams.

Event Alerts and Notifications

Apple Calendar provides customizable alerts and notifications, helping users stay on schedule. Users can receive messages on their:

Apple Watch
iPhone
iPad
Mac

Integrations with Other Apps

The calendar integrates with third-party apps and services, including travel apps, social media, and other productivity tools, allowing users to manage various aspects of their lives from a single platform.

5. Reclaim AI

Reclaim AI is one of the best clever calendar tools designed for professionals seeking to manage and save time. Unlike a project management tool that does many things, Reclaim simply focuses on streamlining your daily schedule.

Intelligent Scheduling for Busy Professionals

Reclaim's support for multiple calendar platforms keeps your schedule centralized and organized. It syncs with various calendars, keeping your events and appointments organized and private so your team knows when you’re busy without seeing specific details.

Additionally, Reclaim leverages AI capabilities to learn user preferences over time. This helps the tool optimize schedules by planning and prioritizing personal tasks. It also coordinates with team calendars to find optimal meeting times for all and identifies opportunities to free up time for users.

6. Motion AI

Initially an AI calendar, Motion has evolved into a powerful project management app with an advanced scheduling engine and robust task-tracking capabilities. It offers features designed for productivity enthusiasts, from upcoming task lists to detailed task information management.

The interface primarily revolves around the calendar, complementing a task view with drag-and-drop functionality for manual rescheduling. It also includes an emergency-task feature—choosing either option prompts the engine to reshuffle your schedule for maximum efficiency while respecting set dates, times, and deadlines.

AI-Powered Scheduling & Project Management

Motion is available as a SaaS solution and through iOS and Android apps, ensuring seamless access to your schedule on the go. While it boasts many impressive features, some may add unnecessary complexity. The platform also integrates with popular tools to enhance workflow efficiency.

As for pricing, Motion does not offer a free plan but provides a seven-day free trial. After that, users can opt for an individual subscription at $19 per month (billed annually) or a team plan at $12 per user per month (also billed annually). Monthly billing is available at a higher cost.

7. ClickUp AI

ClickUp AI is a remarkable project management tool, tailor-made to fit specific roles, being a part of an all-in-one approach to productivity and project management. It features hundreds of research-backed AI tools, covering every role and use case. ClickUp Tasks is particularly beneficial for planning, organizing, and collaborating on any project.

This AI tool offers a powerful Calendar view and extensive task management tools, allowing users to manage multiple calendars and schedule meetings from a single view. While scheduling tasks directly is not a feature yet, ClickUp AI does leverage natural language processing for clear AI-assisted writing, brainstorming, and communication.

Features:

Extensive Integration: With over 1,000+ project management and CRM tools.
Customization and Automation: Through 35+ ClickApps for task automation and assigning Sprint Points.
Multi-Platform Accessibility: Available on MacOS, Android, Windows, Linux, iOS, and web browsers.
Natural Language Processing: For AI-assisted writing, brainstorming, and communication.
Real-Time Chat and Communication: Streamlining collaboration with multiple assignees and comment threads for any task.

8. Trevor

Trevor is an AI planner app that uses time blocking to schedule tasks in both work and personal life through a user-friendly drag-and-drop system. It allows users to manage every component requiring visual attention, from travel time to overdue tasks, all in real time and through a convenient dashboard.

Trevor provides automated scheduling features and integrates with platforms like:

Todoist
Microsoft Outlook
Google Calendar
Google Tasks

This allows you to manage availability effectively and see all your tasks in one place for a seamless user experience. It assigns task durations, offers suggestions, and drafts action plans, transforming users into scheduling superheroes.

Smart Task Scheduling & Time Management

Features:

Automated Scheduling: Uses intelligent time-blocking algorithms to keep users up to date.
Integrated Platform Management: With Todoist, Microsoft Outlook, Google Calendar, and Google Tasks for effective availability management.
Drag-and-Drop System: For flexible rescheduling and managing unforeseen cancellations.

Trevor AI has a free version includes basic task scheduling and management features. The Pro plan is $3.99/month and includes:

Multiple calendar integrations
Personalized AI suggestions
Priority support

There’s also a 7-day free trial for the Pro plan.

9. Sidekick AI

Sidekick AI leverages advanced language processing and AI algorithms to streamline daily scheduling needs effectively. It offers multiple scheduling options like Sidekick Scheduling, Forward to Schedule, and Scheduling Page. This allows users to determine meeting times, send meeting links via email, and create custom-tailored, shareable web pages for meetings.

With features like advanced team scheduling and multiple scheduling options, Sidekick AI facilitates setting up meetings through video or voice calls, catering to individual and group members’ needs, making it a versatile choice in AI scheduling assistants.

Features:

Multiple Scheduling Options: Including Sidekick Scheduling, Forward to Schedule, and Scheduling Page.
Advanced Team Scheduling: For individual and group members to streamline meeting setups.
Integration with Various Communication Modes: Including video or voice calls for meeting setups.

10. Clara

Clara, an AI-powered virtual assistant, is designed to simplify scheduling for individuals and teams by offering intelligent software directly from your inbox. It communicates using natural language via email, interacting with team members and clients to coordinate, follow up, finalize meeting times, and add them to your calendar.

Clara minimizes tedious tasks and saves numerous monthly hours by handling the back-and-forth emails often needed to coordinate schedules. It learns your preferences, schedules meetings, sets reminders, and creates meeting links, allowing users to focus on being on time rather than on the scheduling process.

Features:

Inbox-Based Operation: Eliminating the need for an app or desktop program downloads.
Automated Coordination: Handling back-and-forth emails to coordinate schedules and save monthly hours.
Preference Learning: To reduce rescheduling and adapt to user’s scheduling habits.
Automated Meeting Setup: Scheduling, reminder setting, and meeting link creation.

11. SkedPal

SkedPal is a powerful AI scheduling assistant designed for individuals who prefer time blocking to manage tasks. Time blocking involves assigning specific functions to fixed periods in your schedule, ensuring clarity on what to work on and when.

SkedPal stands out with its robust onboarding process and intuitive natural language input. Users are guided through interactive tutorials and videos, allowing them to grasp the app’s functionality in less than 20 minutes.

Smart AI-Powered Time Blocking

Adding tasks is simple—just type them in natural language, specifying the duration and due date. For example, entering “Prepare slides 30m due Tuesday” automatically schedules the task with color-coded due dates. The time-blocking feature requires an initial setup but becomes seamless afterward.

Creating "Time Maps" allows users to allocate specific parts of their day (e.g., mornings and evenings) to particular task categories. Customization options include prioritizing tasks within green, yellow, or red time slots to manage workload distribution. For advanced planning, SkedPal also supports time budgets, allowing users to allocate fixed amounts of time to specific activities.

Pricing: $14.95/month for full access to all features.

12. Katch

Katch redefines scheduling by eliminating the need for public availability links, which can sometimes lead to unwanted meetings.

Instead, it integrates directly with your inbox and calendar, offering a more discreet and controlled scheduling experience. After creating an account and setting up your calendar availability, you can use Katch's AI assistant via email.

AI-Powered Meeting Scheduling Made Easy

For example, when coordinating a meeting, simply CC [email protected]. The AI will reply with a list of potential time slots based on your schedule, including video conferencing links. The assistant handles further communication, rescheduling, or cancellations as needed.

Katch also offers a WhatsApp assistant for on-the-go management. Users can send text or voice commands to reschedule meetings, adjust times, or receive a daily agenda. Its ability to interpret conversational language and manage scheduling tasks makes Katch ideal for individuals who streamline their meetings without relying on static scheduling links.

Price: Personal plan costs $1.99/month for unlimited assistant requests and scheduling.

13. Scheduler AI

Scheduler AI caters to teams and individuals managing a high volume of one-on-one or group meetings. This tool automates complex scheduling scenarios, particularly for sales teams and organizations requiring group buy-ins.

To Schedule a Meeting

Users simply CC [email protected] in an email and include instructions like, “Scheduler, find us a time next week.” Scheduler scans your calendar, proposes available slots, and pre-reserves them until confirmed.

For group meetings, it can cross-check the calendars of multiple participants, even across different systems, and notify users of conflicts for manual troubleshooting.

Smart, Intent-Driven Meeting Scheduling

Scheduler AI allows users to create meeting types with specific durations and keywords. For instance, defining a “coffee chat” as a 30-minute informal meeting with buffer time will enable you to schedule by simply mentioning “coffee” during the booking process.

The platform integrates with Gmail, Slack, and web forms, providing flexibility in scheduling and managing meetings. This adaptability and focus on intent-driven actions make Scheduler AI a top choice for busy teams.

Price: Basic plan starts at $50/user/month.

14. BeforeSunset AI

With BeforeSunset AI, you can stay focused and avoid distractions. Your calendar and notes are all combined in this tool. Knowing a task's length will help you plan your day efficiently and avoid any last-minute scrambling.

Key features:

Focus-driven scheduling: To maximize productivity and minimize stress, plan your week.
Task organization: Separates personal tasks from work tasks to keep your work organized.
Team collaboration: Keep in touch with your team, no matter what time zone you’re in.

15. TimeHero

With TimeHero, you can schedule small teams using artificial intelligence. Integrations with Google Calendar, Slack, and Gmail are seamless. Using advanced algorithms, roadblocks are identified, and schedules are adjusted to minimize overdue tasks. TimeHero also offers personalized suggestions to avoid missed deadlines.

Key features:

Team-focused scheduling: Identify potential project risks by automating the scheduling process.
Workload management: Analyze individual and team workloads.
Improved productivity: Make data-driven decisions based on task completion data.

16. Calendly

Calendly is one of the most widely used scheduling tools, and it is now enhanced with AI features. It seamlessly integrates with Google, Outlook, and Office 365 calendars, preventing double-booking issues. With a clean interface and robust features, Calendly simplifies scheduling for individuals and teams.

Setting up Calendly involves defining your availability, meeting types, and preferences such as:

Buffers
Time zone adjustments

Users can automatically connect their Zoom or Microsoft Teams accounts to generate video links for meetings. Advanced team features include:

Round-robin scheduling
Salesforce integration
Administrative tools

Effortless Scheduling & Meeting Management

Calendly's "Meeting Polls" feature allows participants to vote on preferred times, making group scheduling more efficient. It also integrates with LinkedIn and sends automated reminders to boost attendance.

Pricing:

Free: Basic scheduling for individuals.
Standard: $12 per month per user.
Teams: $20 per month per user, including advanced admin tools.
Enterprise: Starts at $15,000 annually for large organizations needing enhanced security and custom solutions.

17. HoneyBook

HoneyBook is an easy-to-use, all-in-one appointment scheduling software suitable for all users. Users can set their availability in just three steps, share appointment links, and get booked instantly.

Its automation tools help reduce back-and-forth communication, offering templated digital contracts with highlighted areas for quicker signing. Additionally, it integrates with popular payment apps, ensuring users get paid on time.

Key features:

Auto-fills fields in contracts for faster data entry
Allows adjustable buffer times for booked slots
Provides various scheduling types to fit any business model
Customizable workflows to expedite processes
Sends instant appointment reminders to clients and staff
Check upcoming appointments through the mobile app

Choosing The Best Calendar App for Your Needs

men looking at a laptop - Top Calendar Apps

Remember that not all calendar apps are created equal when selecting one for your organization. Calendar apps have various features and functionalities that can help or hinder your organization’s productivity.

With that in mind, here are six key considerations when choosing the right calendar app for your team.

1. Security First

When working in tech, security is the #1 thing to look for in external tools or apps. This is so important for calendar apps because meetings inherently have sensitive information attached to them. The type of information can range from contact and location data to private meeting links and financial info, hence why it’s so important to be selective regarding calendar apps.

Right off the bat, there is a question of whether the calendar app company is well established in their field with a robust existing following/audience/user set. Another thing to look out for is a dedicated security page on their website outlining the systems they have in place to protect your organization’s data and information continuously.

2. Compatibility Is Key

The last thing you want is to commit to a calendar app only to find out it doesn’t connect with any of the tools your organization already uses in its workflow. This is why you’ll want to look for an integrations section when researching time management software.

Ensuring the time management software you choose for your organization is connective and compatible with your existing workflow is essential.

3. Collaboration Features Matter

Calendar apps that don’t facilitate collaboration among team members are essentially counterintuitive. While they’re meant to help you and your team be more efficient, part of that efficiency should be in making a platform for your team to collaborate and work together seamlessly.

For example, some calendar apps have collaborative meeting agendas built into every event to help foster collaboration org-wide.

4. AI Functionality

In this day and age, it’s clear that AI is here to stay. Interestingly, it is an excellent indicator of innovation and modernity in companies. It’s no secret that AI has proven super effective at delivering curated content in a fraction of the time it would take a human.

For example, there are select calendar apps on the market capable of generating fully customized AI meeting agendas by simply pulling basic information from the calendar event, such as:

Purpose of the meeting
Title
Expected attendees

5. Customizable Features

Speaking of fully customized, the next thing you’ll look out for is how well the calendar app can accommodate any customizations you’d like to make to its interface. This customizability can vary from something simple, like supporting dark or light mode and color coding events, to more complicated custom features like time-saving automations.

Dealing with a rigid, non-custom calendar app can create blockers for your team, so this is a research step you don’t want to skip.

6. Ease of Use

Adopting a new tool across your organization can be challenging, but one of the best ways to avoid those challenges is by choosing an intuitive and easy-to-use calendar app.

This is where you’ll want to reflect on how your team works daily and picture how this new app you’re looking at will fit into their daily workflow. A great resource to check before committing is a reputable review site like G2.

Antispace: AI-Powered Workflow & Task Management

We've built intelligence into every aspect of your workflow:

Imaginative email responses
Automated calendar management
Enhanced note-taking
Streamlined task coordination

Your AI-Powered Productivity AssistantAntispace acts as your virtual executive assistant by reducing context switching and automating routine tasks, letting you focus on what matters while our AI handles the rest.

Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

Benefits of Using a Great Calendar App

man sitting on a sofa - Top Calendar Apps

Calendar apps help you save time by scheduling meetings quickly and easily. When you use a calendar app, you can schedule appointments from anywhere.

Effortless Meeting Scheduling on the Go

If you need to organize a meeting while running errands, you can open your calendar app and quickly identify the next available time for you and your meeting participants. Instead of finding the next available time for you and your meeting participants, you can open your calendar app and quickly identify the next available time for you and your meeting participants.

This ability eliminates the back-and-forth communication that delays your work, helping you get back to your tasks more quickly.

Get Reminded of Your Upcoming Tasks and Appointments

Calendar apps help you save time by scheduling meetings quickly and easily. When you use a calendar app, you can schedule appointments from anywhere. If you need to organize a meeting while you run errands, you can open my calendar app and quickly identify the next available time for you and your meeting participants.

Instead of finding the next available time for you and your meeting participants, you can open my calendar app and quickly identify the next available time for you and your meeting participants. This ability eliminates the back-and-forth communication that delays your work, helping you get back to your tasks more quickly.

Enjoy Convenient Access to Calendar Apps from Any Device

You can access calendar tools from many devices, such as laptops and tablets. This means you can have the apps anywhere instead of only having them at home or in your office. The devices can update time zones automatically, allowing you to connect with people from various locations.

Use Artificial Intelligence to Schedule Your Meetings

One of the many ways you can use artificial intelligence is through scheduling tools. AI can forecast repetitive events, learn your scheduling practices, and control cloud-sharing systems. This can help you have immediate awareness and improve work flexibility.

Increase Your Productivity with Calendar Apps

Calendar software can help enhance efficiency. One way of achieving this is by using time blocks. You can operate more efficiently when you have a well-ordered schedule. You can plan to complete crucial projects, enabling you to work on those with closer deadlines and finish others afterward.

4 Best Tips for Managing Your Calendar

1. Sync Your Calendar Across All Your Devices

Using more than one device to manage your schedule? Keeping a calendar updated across devices can be a hassle, whether it's a phone, laptop, or tablet. But it doesn't have to be. Choose a calendar application that works on all your devices and syncs to the cloud to simplify the process.

Stay Organized Across Devices

Syncing to the cloud means your calendar is always the same whether you’re looking on your phone or computer. Not only does that help you stay on top of your schedule, but it also saves you time since you don’t have to manually update your calendar on every device whenever you want to add or update an event.

Pro tip: If you’re an iPhone or Mac user, Apple Calendar is an excellent tool because you can manage multiple calendars from various accounts (iCloud, Google, Microsoft Exchange, and more).

2. Connect Your Calendar to Your Most-Used Apps

Integrating your calendar with your most-used apps can help maximize your productivity. For example, Google Calendar and Microsoft Outlook work wonderfully with tasks like Todoist, project management apps like Trello, and video conferencing apps like Zoom.

Why integrate? One study found that people working from home use an average of four to five programs daily. Integrating your tools so they “talk” to each other minimizes context-switching, which happens every time you redirect your attention from one thing to another (such as leaving Gmail to open Google Calendar). Context-switching negatively impacts productivity and cognitive function.

Streamline Scheduling with Google Calendar Integrations

When you integrate your tools, you also spend less time manually entering information in multiple places. Let’s take a look at a few more Google Calendar integrations in action:

When you sync up Gmail and Google Calendar and get emails about events (e.g., flights), those events are automatically added to your calendar.
With the Slack and Google Calendar integration, receive daily rundowns of your schedule from Slack (and more).
With the Zoom Scheduler for Google Chrome, schedule Zoom meetings from Google Calendar.

Let’s not forget that Zapier is an excellent option if you’re looking to create a more customized workflow between apps.

3. Don’t Forget About Extra Cushion Between Items

Scheduling is like a game. You want to pack in as much as possible to increase your productivity. But don’t forget to put space between items. If your event involves travel time, use your maps app to get an ETA — then tack on some extra time. Or, skip the extra steps and use Antispace.

Adding Cushion Time for Life’s Curveballs

Antispace is a time orchestration tool that uses machine learning to identify which of your events require travel time, then automatically reserves that time so you don’t have to. We also want to add some breathing room into our schedules to allow for life’s curveballs — maybe your best friend is visiting from out of town, and you want to go for brunch. Or maybe your kid or fur baby needs you.

And if that isn’t reason enough to schedule in cushion time, science also tells us that humans tend to underestimate how much time a task will take (a “planning fallacy”). Not to mention that it’s essential for us to leave extra time for thinking and reflection.

4. Save Time on Scheduling

If you have meeting-heavy workdays, you probably spend a lot of time coordinating schedules with others. Instead of relying on email to complete this job, adopt a scheduling tool like Calendly, Doodle, or Antispace to make the process hassle-free. Google Calendar even has a time slots feature that’s better than scheduling through email.

Our pick? At the risk of sounding biased, Antispace hits all the marks as a scheduling tool. What makes Antispace unique from other popular calendar tools?

Let Our AI-based Productivity Operating System Handle Your Boring Work

The first thing I noticed about Antispace was its gamified features. Instead of just tracking time, Antispace turns your productivity into an engaging game. As you complete tasks and manage your workflow, you earn points to:

Level up your profile
Unlock new features
Customize your experience

If you’re tired of boring time-tracking software, Antispace will make you feel like a kid again.

How Antispace Works with Your Calendar

Antispace seamlessly integrates with your existing tools to improve your productivity. It works particularly well with your calendar. Once you connect Antispace to your email and calendar, its AI works.

Organize, Automate, and Meet Deadlines

First, it analyzes your existing workflows to identify areas for improvement. Then, it organizes your tasks, emails, and notes to help you manage your projects more efficiently. Use Antispace to tackle an upcoming deadline.

It enables you to organize your notes, declutter your email, and boost your productivity by automating responses to everyday tasks. Create a schedule to help you meet your deadline and manage your calendar so you can focus on the work.

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Top 17 Calendar Apps For Boosting Productivity