Imagine this: you’re trying to set up a meeting with a potential client, and they don’t have the same calendar as you or use different scheduling software. After a few emails going back and forth, you finally set a time to meet in a week and a half. Sound familiar? Scheduling appointments can often be a tedious process that eats into your productivity. Enter AI scheduling assistants, which can help you eliminate the busy work of coordinating schedules with others so you can focus on what matters. With the best AI scheduling assistant, you can streamline your planning process effortlessly. This article will help you find the best alternatives to Calendly for scheduling.
One option to consider when finding the best alternative to Calendly for your needs is Antispace. Antispace is an AI-based productivity operating system that helps teams streamline their workflow for scheduling and many other tasks.
15 Best Calendly Alternatives For Scheduling
1. Antispace: Level Up Your Scheduling With the Best Calendly Alternative
Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools - Email, Calendar, and Notes - while our AI assistant handles everything from email management to task organization.
We've built intelligence into every aspect of your workflow:
- Intelligent email responses
- Automated calendar management
- Enhanced note-taking
- Streamlined task coordination
Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest.
Whether you're:
- Brainstorming ideas
- Managing communications
- Coordinating projects
Antispace turns productivity from a chore into an engaging experience. Get started for free with
2. OnceHub
OnceHub (formerly ScheduleOnce) was one of the first apps to focus on sales teams and their scheduling needs. They have all the essential features of an appointment-scheduling app.
OnceHub emphasizes compliance, security, customization, and control more than any other app we reviewed. However, as a sales scheduling tool, OnceHub is behind Calendly and Chili Piper regarding integrations, routing algorithms, sales-focused reporting, plug-ins, and AI features that reduce administrative work.
The user interface is clean and offers clear help documentation. Remember that OnceHub can be complex if you don't enjoy fine-grained control, flexibility, and a user interface crowded with help text.
3. Doodle
Doodle, part of the TX Group of media and service platforms network, offers curated appointment scheduling schemes for individuals, teams, and enterprises. Users can share their unique booking page with a simple click, with the platform as easy to use as tax practice management software. Doodle also displays a calendar with available meeting schedules, ready to be picked and booked. It integrates with all calendars and is compatible with Zoom, Google Meet, Zapier, and other apps for smoother transitions into confirmed calls.
4. YouCanBook.me
A privately owned and self-funded software, YouCanBook.me offers various customizable online scheduling features that benefit its users and customers. It lets users personalize booking pages for each team member.
YouCanBook.me also organizes booking pages according to availability for easier client access. Created booking pages can be sent through email, CRM, help desk, or embedded in websites. Its website also offers an interactive tour of how to get started with a YouCanBook.me account.
5. Whautomate
Whautomate is a modern customer engagement platform that delivers efficiency and operational streamlining across various businesses. Managed through an intelligent WhatsApp-based automation system, its appointment scheduling feature allows companies such as:
- Fitness studios
- Spas
- Educational institutions
- Customer service departments
- Healthcare service
To schedule and manage bookings effectively. Facilitating a smooth transition from AI chatbot to human agents ensures rapid response times, boosting overall operational efficiency. Adding to this, the dynamic features such as AI Chatbot, automation rules, drip campaigns, and e-commerce shops make Whautomate affordable and a potent tool for strengthening consumer relationships.
6. Chili Piper
Chili Piper, an appointment scheduling and routing software, provides specific online scheduling solutions for B2B operations. It fixes leaky funnels in the company, which are considered slow response times that can instead be used to cater to potential clients.
Chili Piper remedies this by reducing response time through automated tasks that help streamline booking and routing processes. Round-robin meeting pairings can also be enabled for real-time routing. Clients with booked demos are also prioritized and are scheduled instantly.
7. Acuity Scheduling
Acuity Scheduling takes pride in providing automated self-scheduling services. Customers can book and reschedule their appointments by browsing through staff availability on linked social media or business websites.
To help speed up appointment processing, it also enables users to customize replies and follow-up forms. Meeting with international clients will also be a breeze since Acuity Scheduling auto-syncs time differences instantly.
8. ConexED
ConexED’s Appointment Scheduling System is built specifically for Higher Education. Its cloud-based software makes it easy for school staff and students to set up appointments virtually, via phone, or on-site.
The software integrates smoothly with existing calendars and is compatible with different devices. In addition, the enhanced authentication and authorization features make it safe for meeting attendees to secure their data and help prevent strangers from entering meetings.
9. Square Appointments
Square Appointments provides 24/7 appointment scheduling services for beauty, health and fitness, food and beverage, and fast casual business. It offers automated reminders via text or email and helps companies book appointments through a customizable website widget.
To help streamline booking processes, it uses Square Assistant, an innovative tool that replies to and confirms appointments with customers 24/7.
10. Housecall Pro
Housecall Pro is a cloud-based field service management application. It assists homeowners in booking plumbing, electrical, landscaping, and ventilation services, to name a few. At the same time, it helps home professionals manage their daily operations.
Housecall Pro also has an integrated calendar that shows job previews and payment statuses on one page, reducing manual admin labor and optimizing time to provide more home solutions.
11. CallPage Meetings
CallPage Meetings is a lead capture and meeting scheduling tool enabling customers to book directly from your website. It provides numerous customizing features that allow you to customize your schedule and meeting forms depending on brand colors and style.
The tool also allows you to add your logo to your forms to create a more lasting brand impression. CallPage Meetings is equipped with lead qualification and distribution that can help you increase conversions.
12. HoneyBook
HoneyBook is an all-in-one appointment scheduling software that is easy to use for all types of users. In as quick as three steps, HoneyBook allows users to set their availability slots, share appointment links, and get booked instantly.
Their automation tools also reduce back-and-forth assignments by providing templated digital contracts with highlighted areas for more effortless signing. In addition, it also integrates with top online payment apps so users can get paid on time.
13. SimplyBook.me
Offering online appointment services to:
- Beauty and wellness
- Education
- Medical
- Other professional industries
SimplyBook.me delivers 64 custom features that help utilize day-to-day operations. Its software allows clients to provide relevant information securely upon booking so that meetings will run smoothly and efficiently. SimplyBook.me’s booking pages accept schedules 24/7 and offer packages for bundled services or bookings for a reasonable price.
14. SuperSaaS
SuperSaaS is designed to be as flexible as possible, offering online appointment scheduling to businesses of all sizes and industries. Its adaptive system provides seamless integration with existing websites and allows customization of:
- Look & feel
- Messaging
- Forms
- Features
To meet the specific needs of each business. This means it’s not limited to scheduling appointments or meetings but can be used just as well for filling classes, booking events, renting equipment, or making reservations for tennis courts.
15. LatePoint
LatePoint is a leading WordPress appointment booking plugin designed to streamline bookings for businesses of all sizes. With its intuitive interface and powerful features, LatePoint revolutionizes managing appointments.
When you are a solo entrepreneur, small business owner, or part of a large corporation, LatePoint adapts to your needs, offering customizable scheduling options and advanced features. Say goodbye to manual scheduling and hello to efficient, automated appointment management with LatePoint.
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Why Consider Calendly Alternatives For Scheduling
Calendly is a top scheduling tool, but it is not the only option. As with anything in life, it has its pros and cons. Let’s explore some of the benefits and drawbacks of Calendly to determine if it’s the right fit for your scheduling needs.
The Good: Why People Love Calendly
Many people love using Calendly because it’s easy to use, and setup takes only a few minutes. Within those minutes, you can:
- Connect your calendar
- Customize your availability
- Create your first scheduling link
Sharing your link is easy; you can start tracking your meetings quickly. Another reason people enjoy using Calendly is that it integrates with many other software tools. If you already use platforms like:
- Zoom
- HubSpot
- Salesforce
You can connect them to Calendly for a smoother scheduling experience. Calendly also has a solid free plan that covers the basics. If you’re looking for a simple way to schedule meetings without much fuss, the free version of Calendly can help you achieve that goal.
The Bad: Limitations of Calendly
Calendly is an excellent tool for scheduling meetings, but it has limitations. For one, its free plan is quite basic, which means you’ll need to upgrade to a paid version to access advanced features like team scheduling, integrations, and more. If you’re looking for a tool that can grow with your business, you might find an alternative with more free features or better customization options. Another drawback of Calendly is that it doesn’t offer many customization options. You can add your logo and change the color of your scheduling page, but that’s all. For businesses that want their scheduling page to reflect their unique visual identity, think of custom:
- Colors
- Logos
- Fonts
This can feel like a missed opportunity. A more tailored look can create a cohesive and professional experience for your clients, so finding an alternative with more decadent customization options could be a game-changer.
Evaluating Scheduling Tools: Balancing Features and Customer Support
Although Calendly generally works well, timely support can be challenging when issues arise. While they offer helpful resources, the lack of live chat or faster response times can leave users waiting, something less than ideal for businesses that rely on smooth scheduling. Alternatives with quicker, more responsive customer support might provide that peace of mind you seek. Exploring other scheduling tools doesn’t mean Calendly isn’t good. It just means you’re looking for a solution that better aligns with your needs, whether that’s a budget-friendly option, more personalization, or top-notch support. There’s no one-size-fits-all when it comes to scheduling software.
What to Look Out for When Choosing a Calendly Alternative for Scheduling
Choosing a scheduling app can be daunting, considering the many alternatives available. Start by assessing your specific needs. Are you managing employee schedules, handling customer appointments, or both?
Consider operational challenges like avoiding double bookings, enabling employee shift swaps, or integrating with existing tools like payment systems or customer management software. Understanding these needs will help you narrow your options.
Key Features to Look for in Scheduling Software
Not all scheduling apps are created equal, so focus on the most essential features for your business. These may include automated reminders for employees or customers, mobile accessibility for on-the-go management, integration with calendars, payment processors, or CRM tools, and multi-location support if your business operates in several places.
User Experience: Why It’s Important
The app should be intuitive and easy to navigate for both managers and employees. A complex interface may lead to frustration and reduced adoption. Look for scheduling apps with clean designs and straightforward workflows that make the scheduling process seamless.
Pricing: Look for Value Over Cost
While budget is an essential factor, prioritize value over cost. Cheaper options may lack critical features or offer limited customer support. Compare pricing tiers and ensure the app includes everything you need without requiring costly add-ons.
Free Trials: Test Before You Invest
Many scheduling apps offer free trial periods. Use these trials to explore the app’s functionality, test its compatibility with your workflows, and assess whether it meets your expectations before committing.
Customer Support: Look for Reliable Assistance
Responsive and knowledgeable customer support is essential, especially if you encounter issues or need assistance during setup. Choose an app with reliable support channels, such as live chat, email, or phone assistance, and consider user reviews to gauge satisfaction with the support team.
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- Best Scheduling Apps for Small Business
- Reclaim AI Alternatives
The Benefits of Scheduling Software for Businesses
1. Scheduling Software Saves Time. A Lot of Time.
One of the most significant advantages of scheduling software is its time savings. Automating the scheduling process eliminates the need for manual, time-intensive tasks like creating spreadsheets or hand-writing schedules.
Features like drag-and-drop tools and templates allow managers to generate and update schedules quickly, freeing them up to focus on other priorities.
2. Scheduling Software Improves Accuracy
Manual scheduling often leads to errors such as double bookings, missed shifts, or scheduling conflicts. Scheduling software reduces these risks by automatically detecting inconsistencies or overlaps and ensuring that coverage requirements are met.
Accurate scheduling also minimizes payroll discrepancies by tracking employee work hours effectively.
3. Scheduling Software Increases Efficiency
Switching to digital scheduling streamlines processes, enabling managers to make adjustments in real-time. Automated reminders and updates ensure everyone is on the same page, reducing miscommunications and boosting overall productivity.
The efficiency gained allows businesses to operate more smoothly and address issues proactively.
4. Scheduling Software Enhances Communication
Many scheduling tools include built-in communication features, such as messaging or notifications. These enable managers and employees to discuss scheduling concerns directly within the platform. Consolidating communication in one place reduces confusion and ensures everyone stays informed about changes or updates.
5. Scheduling Software Saves Money
Scheduling software helps small businesses avoid costly mistakes like overstaffing or understaffing. Companies can prevent unnecessary expenses and lost revenue by optimizing labor costs and scheduling the correct number of employees. Accurate time tracking ensures employees are paid relatively without errors that could lead to costly corrections.
6. Scheduling Software Gives Employees Flexibility
Flexibility is essential for maintaining employee satisfaction, and scheduling software empowers workers to take control of their schedules. Employees can request:
- Time off
- Swap shifts
- Adjust their availability directly through the app
Eliminating the need for time-consuming manager approvals. This self-service approach fosters a sense of autonomy and improves morale.
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Let Our AI-based Productivity Operating System Handle Your Boring Work
Antispace is the first AI-powered productivity operating system that transforms how you organize your daily work and get things done. The platform seamlessly integrates with your:
- Calendar
- Notes
To reduce context switching and automate routine tasks. With Antispace, you’ll spend less time organizing your work and more time focusing on what truly matters.