Finding time for what matters is challenging, especially when juggling meetings and other people's schedules. Best AI scheduling assistant like Clockwise can help you prioritize your time better so you can focus on what matters. But what if this tool doesn't quite meet your needs? In this blog, we'll explore the best Clockwise alternatives for scheduling, including how to choose the right one for your unique objectives. One platform that can help you with your search is Antispace's AI-based productivity operating system. Antispace analyzes your work patterns to uncover insights that help you optimize your productivity.
What is Clockwise and How Does It Work?
Clockwise is an AI-powered calendar assistant that coordinates the way you, your team, and your company prefer to work. It is designed to alleviate the stress of calendar management for busy professionals. Clockwise optimizes your team’s schedules to create more time in everyone’s day. Clockwise is apparent in their focus on helping teams find focus time.
This means that if you're an individual or a small team that doesn't have many internal meetings, Clockwise is not right for you. Suppose your primary goal is getting your team to have all their internal meetings optimized to give everyone a calendar optimized for focused time blocks. In that case, that's precisely where Clockwise excels.
Pros and Cons Of Using Clockwise (According To User Reviews)
Pros of Using Clockwise
Clockwise’s AI-driven scheduling assistant improves efficiency. This tool uses artificial intelligence to optimize internal meeting schedules, freeing time for focused work. Its Slack integration also helps teams communicate more effectively during the scheduling process.
Focus Time Optimization
Clockwise specializes in creating uninterrupted blocks of focus time by reorganizing internal meetings. This feature improves productivity for teams with frequent internal meetings and ensures key tasks are completed without constant interruptions.
Internal Team Meeting Management
Clockwise excels at re-arranging internal team meetings to reduce schedule fragmentation. This feature is particularly valuable for larger teams or organizations with intricate meeting schedules.
Google Calendar Integration
Clockwise integrates seamlessly with Google Calendar and offers a Chromium extension, making it easy for Google Workspace users to implement and manage. This connection enhances its usability without requiring users to switch to a new calendar platform.
Booking Features
While not as feature-rich as dedicated scheduling tools like Calendly, Clockwise includes a scheduling link feature with basic booking question capabilities, replacing the need for more straightforward external scheduling tools in some cases.
Cons of Using Clockwise
Limited Use for External Meetings. Clockwise’s optimization features are primarily designed for internal meetings. If your schedule involves external attendees, events cannot be marked as "flexible meetings," limiting automatic rescheduling and focus optimization.
Not a Full Calendar Replacement
Clockwise isn't a standalone calendar app. You'll still need a primary calendar tool like Google Calendar, Cron, or Motion. This dependence can feel limiting if you're seeking an all-in-one solution.
Basic Scheduler Options
The booking features, while helpful, are minimal compared to robust tools like Calendly or Motion. For instance, the booking questions allow only short/long text and phone number responses, which might not meet more advanced needs.
No Task Management
Unlike competitors like Motion, Clockwise does not integrate task management into its time-blocking system. It focuses solely on meeting rescheduling and creating focus blocks, which may leave users juggling separate tools for task tracking.
Rescheduling Frequency
Clockwise updates schedules once a day, limiting its responsiveness to real-time changes. Tools like Motion or Reclaim adjust instantly, offering more dynamic calendar management.
Limited Value for Small Teams or Solo Users
Clockwise shines in environments with frequent internal meetings. Solo users or small teams with fewer scheduling complexities may find limited value in its features compared to other time management tools.
Related Reading
- Scheduling Conflict
- How to Balance a Busy Schedule
- How to Improve Efficiency at Work
- Calendar Management
- Best Time Management Tools
- Scheduling Automation
- Meeting Fatigue
15 Best Clockwise Alternatives For Scheduling
1. Antispace: A Game-Changer for Your Daily Workflow
Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools - Email, Calendar, and Notes - while our AI assistant handles everything from email management to task organization.
We've built intelligence into every aspect of your workflow:
- Smart email responses
- Automated calendar management
- Enhanced note-taking
- Streamlined task coordination
Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest.
Whether you're:
- Brainstorming ideas
- Managing communications
- Coordinating projects
Antispace turns productivity from a chore into an engaging experience. Get started for free with one click today.
2. HoneyBook: The All-in-One for Scheduling and Automation
HoneyBook is an all-in-one appointment scheduling software that is easy to use for all types of users. In as quick as three steps, HoneyBook allows users to:
- Set their availability slots
- Share appointment links
- Get booked instantly
Their automation tools also reduce back-and-forth assignments by providing templated digital contracts with highlighted areas for more effortless signing. They also integrate with top online payment apps so users can get paid on time.
3. Reclaim AI: The Smart Calendar Tool for Busy Professionals
Reclaim AI is one of the best clever calendar tools designed for professionals seeking to manage and save time. Unlike a project management tool that does many things, Reclaim simply focuses on streamlining your daily schedule. Reclaim's support for multiple calendar platforms keeps your schedule centralized and organized.
It syncs with various calendars, keeping your events and appointments organized and private so your team knows when you’re busy without seeing specific details. Additionally, Reclaim leverages AI capabilities to learn user preferences over time. This helps the tool optimize schedules by planning and prioritizing personal tasks. It also coordinates with team calendars to find optimal meeting times for all and identifies opportunities to free up time for users.
4. Motion AI: The Scheduling Assistant with a Project Management Twist
While it started as an AI calendar, Motion quickly grew into a respectable project management app powered by a fantastic scheduling engine with advanced task tracking. It’s equipped with a whole suite of functions that will charm productivity lovers, from a list of upcoming tasks to lists with all the associated critical information.
The majority of its interface is dedicated to the calendar feature with a task view, which has a:
- Drag-and-drop feature for manual rescheduling
- Emergency-task implementation
Choosing either will prompt the engine to reshuffle and optimize your schedule for maximum efficiency while respecting the previously set dates, times, and deadlines. Motion comes as a SaaS solution and iOS and Android apps, allowing you to access your schedule on the go. It’s a potent tool with plenty of fantastic features, some unnecessarily adding complexity, and several integrations with popular platforms.
As for pricing:
- There aren’t any free plans
- It offers a seven-day free trial, after which you can decide on an individual $19 per month (billed annually) subscription or a $12 per month per user subscription, which is also billed annually.
- Monthly billing, while available, bears a heftier price tag.
5. Kronologic: The AI Assistant for Sales Scheduling
You can do everything from comparing calendars to scheduling via email with Kronologic. Kronologic helps sales teams optimize their time with potential leads. How? It automatically schedules calls with leads after they send in forms. It also decyphers the best times for each party, so calls are more likely to connect (and result in higher conversion rates).
Its top features includes:
- Sales team optimization
- Natural Language Processing (NLP)
- High-density scheduling
As for the pricing:
- $6 per user
- $112 per user
- $1,000 per team of 10 per month
Depending on the support you need.
6. ClickUp AI: The Scheduling Tool for Project Managers
ClickUp AI is a remarkable project management tool, tailor-made to fit specific roles, being a part of an all-in-one approach to productivity and project management. It features hundreds of research-backed AI tools, covering every role and use case.
ClickUp Tasks is particularly beneficial for:
- Planning
- Organizing
- Collaborating on any project
This AI tool offers a powerful Calendar view and extensive task management tools, allowing users to manage multiple calendars and schedule meetings from a single view. While scheduling tasks directly is not a feature yet, ClickUp AI does leverage natural language processing for clear AI-assisted writing, brainstorming, and communication.
7. Trevor: The AI Scheduler That Uses Time Blocking
Trevor is an AI planner app that uses time blocking to schedule tasks in both work and personal life through a user-friendly drag-and-drop system. It allows users to manage every component requiring visual attention, from travel time to overdue tasks, all in real time and through a convenient dashboard. It assigns task durations, offers suggestions, and drafts action plans, transforming users into scheduling superheroes.
Key features:
- Automated Scheduling: Uses intelligent time-blocking algorithms to keep users up to date.
- Integrated Platform Management: With Todoist, Microsoft Outlook, Google Calendar, and Google Tasks for effective availability management.
- Drag-and-Drop System: For flexible rescheduling and managing unforeseen cancellations.
As for the price:
- Trevor AI has a free version that includes:
- Basic task scheduling
- Management features
- The Pro plan is $3.99/month and includes:
- Multiple calendar integrations
- Personalized AI suggestions
- Priority support
- It also has a 7-day free trial for the Pro plan
8. Sidekick AI: Your Virtual Assistant for Scheduling
Sidekick AI leverages advanced language processing and AI algorithms to streamline daily scheduling needs effectively. It offers multiple scheduling options like:
- Sidekick Scheduling
- Forward to Schedule
- Scheduling Page
This allows users to determine:
- Meeting times
- Send meeting links via email
- Create custom-tailored
- Shareable web pages for meetings
With features like advanced team scheduling and multiple scheduling options, Sidekick AI facilitates setting up meetings through video or voice calls. It caters to the needs of individual and group members, making it a versatile choice among AI scheduling assistants.
9. Clara: Your AI Assistant for Inbox Scheduling
Clara, an AI-powered virtual assistant, is designed to simplify scheduling for individuals and teams by offering intelligent software directly from your inbox. It communicates using:
- Natural language via email
- Interacting with team members and clients to coordinate, follow up, finalize meeting times, and add them to your calendar.
Clara minimizes tedious tasks and saves numerous monthly hours by handling the back-and-forth emails often needed to coordinate schedules. It learns your preferences, schedules meetings, sets reminders, and creates meeting links, allowing users to focus on being on time rather than on the scheduling process.
10. SkedPal: The AI Scheduler That Loves Time Blocking
SkedPal is a powerful AI scheduling assistant tailored for individuals who prefer time blocking to manage tasks. Time blocking assigns specific functions to fixed periods in your schedule, ensuring you know exactly what to work on and when. SkedPal stands out due to its robust onboarding process and intuitive natural language input. During onboarding, users are guided through interactive tutorials and videos, making it easy to understand the app’s functionality in less than 20 minutes.
Adding tasks is straightforward:
- Simply type them in natural language, specifying the duration and due date.
For instance, entering “Prepare slides 30m due Tuesday” automatically assigns the task based on your input, with color-coded due dates. SkedPal’s time-blocking feature requires initial setup but becomes seamless afterward. Creating "Time Maps" allows users to designate parts of their day (e.g., mornings, evenings) for specific task categories. Customization options include prioritizing tasks within green, yellow, or red time slots to control how your workload is distributed. For advanced planning, SkedPal also supports time budgets, ensuring you allocate fixed amounts of time to specific activities.
Price:
- Starting at $14.95/month for access to all features.
11. Katch: The Discreet AI Scheduler
Katch redefines scheduling by eliminating the need for public availability links, which can sometimes lead to unwanted meetings. Instead, it integrates directly with your inbox and calendar, offering a more discreet and controlled scheduling experience. After creating an account and setting up your calendar availability, you can use Katch's AI assistant via email. For example, when coordinating a meeting, simply CC [email protected]. The AI will reply with a list of potential time slots based on your schedule, including video conferencing links.
The assistant handles further communication, rescheduling, or cancellations as needed. Katch also offers a WhatsApp assistant for on-the-go management. Users can:
- Send text or voice commands to reschedule meetings
- Adjust times
- Receive a daily agenda
Its ability to interpret conversational language and manage scheduling tasks makes Katch ideal for individuals who streamline their meetings without relying on static scheduling links.
Price:
- Personal plan costs $1.99/month for unlimited assistant requests and scheduling.
12. Scheduler AI: The AI Scheduler for Busy Teams
Scheduler AI caters to teams and individuals managing a high volume of one-on-one or group meetings. This tool automates complex scheduling scenarios, particularly for sales teams and organizations requiring group buy-ins.
To schedule a meeting:
- Users simply CC [email protected] in an email and include instructions like, “Scheduler, find us a time next week.”
Scheduler scans your calendar, proposes available slots, and pre-reserves them until confirmed.
For group meetings:
- It can cross-check the calendars of multiple participants, even across different systems, and notify users of conflicts for manual troubleshooting.
Scheduler AI allows users to create meeting types with specific durations and keywords. For instance, defining a “coffee chat” as a 30-minute informal meeting with buffer time allows you to schedule by simply mentioning “coffee” during the booking process. The platform integrates with Gmail, Slack, and web forms, providing flexibility in scheduling and managing meetings. This adaptability and focus on intent-driven actions make Scheduler AI a top choice for busy teams.
Price:
- Basic plan starts at $50/user/month.
13. BeforeSunset AI: The Focused Scheduling Tool
With BeforeSunset AI, you can stay focused and avoid distractions. Your calendar and notes are all combined in this tool. Knowing a task's length will help you plan your day efficiently and avoid any last-minute scrambling.
Key features:
- Focus-driven scheduling: To maximize productivity and minimize stress, plan your week.
- Task organization: Separates personal tasks from work tasks to keep your work organized.
- Team collaboration: Keep in touch with your team, no matter what time zone you’re in.
14. TimeHero: The AI Scheduler for Small Teams
With TimeHero, you can schedule small teams using artificial intelligence. Integrations are seamless with:
- Google Calendar
- Slack
- Gmail
Using advanced algorithms, roadblocks are identified, and schedules are adjusted to minimize overdue tasks.TimeHero also offers personalized suggestions to avoid missed deadlines.
Key features:
- Team-focused scheduling: Identify potential project risks by automating the scheduling process.
- Workload management: Analyze individual and team workloads.
- Improved productivity: Make data-driven decisions based on task completion data.
15. Calendly: The Popular Scheduling Tool with AI Features
Calendly is one of the most widely used scheduling tools, and it is now enhanced with AI features. It integrates seamlessly, ensuring no double-booking issues with:
- Outlook
- Office 365 calendars
With a clean interface and robust features, Calendly makes scheduling simple for individuals and teams. Setting up Calendly involves defining your:
- Availability
- Meeting types
- Preferences
- Buffers
- Time zone adjustments
Users can automatically connect their Zoom or Microsoft Teams accounts to generate video links for meetings. Advanced team features include:
- Round-robin scheduling
- Salesforce integration
- Administrative tools
Calendly’s “Meeting Polls” feature allows participants to vote on preferred times, making group scheduling more efficient. Additionally, it integrates with LinkedIn and sends automated reminders to boost attendance.
Pricing:
- Free: Basic scheduling for individuals
- Standard: $12 per month per user
- Teams: $20 per month per user, including advanced admin tools.
- Enterprise: Starts at $15,000 annually for large organizations needing enhanced security and custom solutions.
Related Reading
- Deadline Management
- How to Manage Multiple Calendars
- AI Employee Scheduling
- AI Appointment Setters
- Best Time Blocking Apps
- Best Daily Planner Apps
- Reclaim AI Alternatives
- Best Scheduling Apps for Small Business
Choosing The Best Tool For Scheduling
Automated Scheduling: The Top Feature to Look for in Scheduling Software
Automated scheduling is a top priority for any organization looking to simplify its meeting and appointment scheduling. An AI scheduling assistant automatically arranges and manages meetings and tasks, reducing the need for manual input and ensuring optimal time allocation so staff attend conferences and training on time.
Conflict Resolution: A Crucial Scheduling Feature Organizations Overlook
Organizations often overlook conflict resolution as a scheduling feature. Even so, it is essential. It proactively identifies and resolves scheduling conflicts, allowing seamless adjustments and minimizing disruptions. Always ensure a scheduling tool has this feature before beginning a contract.
Productivity Analysis: An Important Feature for Optimizing Scheduling
AI scheduling tool productivity analysis is essential for optimizing task management by identifying peak performance times. For example, it can schedule high-priority tasks when employees are most productive.
The main benefits include:
- Increased efficiency
- Better use of resources
- Improved overall performance
Which leads to higher productivity and goal achievement.
Integration: A Must-Have for Seamless Scheduling
Integration is crucial for scheduling tools if you desire seamless workflow and data consistency. For example, integrating with Google Calendar allows automatic updates and real-time synchronization.
Some main benefits are:
- Reduced manual schedule entry
- Fewer scheduling conflicts
- Enhanced productivity
Ensuring all tools work harmoniously to manage time effectively.
Let Our AI-based Productivity Operating System Handle Your Boring Work
Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools—Email, Calendar, and Notes—while our AI assistant handles everything from email management to task organization.
We've built intelligence into every aspect of your workflow:
- Smart email responses
- Automated calendar management
- Enhanced note-taking
- Streamlined task coordination
Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest.
Whether you're:
- Brainstorming ideas
- Managing communications
- Coordinating projects
Antispace turns productivity from a chore into an engaging experience. Get started for free with one click today.
Related Reading
- Skedpal vs Motion
- Motion vs Reclaim
- Motion Alternatives
- Reclaim AI Alternatives
- Best Scheduling Apps for Small Business
- Akiflow vs Motion
- Motion vs Clickup
- Sunsama vs Motion
- Calendly Alternatives