12 Best Email Clients For Gmail

Managing Gmail can quickly go from simple to chaotic, especially if you get many emails or have many projects on the go. One way to tackle the stress is to find the best AI Email assistant. Instead of letting your inbox control you, a dedicated email program can help you take charge of your communications and work more efficiently. This blog will help you with that, outlining the key features of the best AI email clients for Gmail so you can find the right one for your needs. One tool that can help you get organized and make your search for the best email client for Gmail easier is Antispace's AI-based productivity operating system. This innovative tool uses artificial intelligence to help you manage your email better, so you can find the right email client for your needs faster.

12 Best Email Clients for Gmail

Person Using Laptop - Best Email Client for Gmail

1. Antispace: The Gamified Assistant for Managing Email and Productivity

Antispace transforms your daily workflow with an AI-powered, gamified productivity operating system. Our platform seamlessly integrates with your essential tools, email, Calendar, and Notes, while our AI assistant handles everything from email management to task organization.

We've built intelligence into every aspect of your workflow:

Intelligent email responses
Automated calendar management
Enhanced note-taking
Streamlined task coordination

Antispace is your virtual executive assistant, reducing context switching and automating routine tasks. It lets you focus on what matters while our AI handles the rest. Whether you're brainstorming ideas, managing communications, or coordinating projects, Antispace turns productivity from a chore into an engaging experience.

Get started for free with one click today.

2. eM Client

eM Client is a powerful desktop email client designed for Windows and macOS. It offers a wide range of features tailored to enhance productivity and communication.

With its support for multiple email addresses and account types, extensive tools, and user-friendly interface, eM Client provides a one-stop solution for managing emails, tasks, and more, all within a single platform.

Key Features of eM Client

Support for Multiple Account Types: eM Client supports various email protocols, including IMAP, POP3, and Microsoft Exchange, making it compatible with nearly all email providers. You can connect multiple accounts and manage them seamlessly within a unified interface.
Built-in Productivity Tools:
- Calendar: Schedule meetings, set reminders, and organize your day alongside your email inbox.
- Tasks and Notes: Create and track notes to stay organized.
- Contacts: Manage and sync contact lists across accounts for easy access.
Advanced Email Management:
- Email Snooze: Temporarily remove emails from your inbox and return them when needed.
- Threaded Conversations: Group-related emails for better context and more straightforward navigation.
- Quick Templates: Save time by using reusable templates for frequently sent emails.
- Email Delay: Set a delay for sending emails, enabling scheduled message delivery.
Robust Search Capabilities: eM Client’s advanced search functionality lets users quickly locate emails, attachments, or contacts using customizable filters and criteria.

Best for:

Desktop email users seeking an all-in-one solution with extensive features.
Privacy-conscious individuals leverage PGP encryption for secure communication.
Businesses need a reliable email client to integrate with existing workflows.

3. Mailbird

Mailbird is a feature-rich desktop email client for Windows designed to streamline communication and productivity. Known for its sleek design and user-friendly interface, Mailbird offers a range of tools to manage emails efficiently while integrating seamlessly with third-party apps.

Its emphasis on customization and productivity makes it a popular choice for individuals and professionals who want a customizable email client.

Key Features of Mailbird

Support for multiple accounts: Mailbird allows users to connect and manage multiple email accounts from various providers, consolidating them into a unified inbox for easy access.
Email snooze: You can temporarily hide emails and have them return to your inbox at a specified time, helping you focus on priorities without losing track of important messages.
Speed reader: This unique feature helps users read and process emails faster, saving time and boosting efficiency, especially for those handling high email volumes.
Native calendar: Mailbird includes a built-in calendar that supports Google Calendar and other popular services, allowing users to manage schedules directly from their email client.

Best for:

Productivity enthusiasts who value features like snooze, speed reading, and app integrations.
Multitaskers managing multiple email accounts and communication platforms.
Small teams and individuals looking for a desktop client to streamline communication and scheduling.

4. Canary Mail

Canary Mail is a cutting-edge email client with robust security features and advanced AI-powered tools. Designed for users who value privacy and efficiency, Canary Mail integrates innovative capabilities like email summarization, end-to-end encryption, and a built-in calendar. Its multi-platform availability ensures a seamless experience across devices.

Key Features of Canary Mail

AI-powered email management: The AI-powered Copilot feature helps users write and summarize emails, improving clarity and reducing the time spent on correspondence.\
End-to-end encryption: Canary Mail offers built-in encryption to secure email communications and protect sensitive data from unauthorized access. Encryption is automatic, requiring minimal setup while offering advanced privacy protection.
Read receipts: Users can enable read receipts to track when their emails have been opened, ensuring better communication insights.
Built-in calendar: Canary Mail integrates a calendar for scheduling appointments and managing events directly within the app, reducing the need for external tools.

Best for:

Privacy-conscious users who prioritize secure and encrypted communications.
Tech-savvy individuals looking for AI tools to improve email management.
Multi-platform users requiring access to their email across Windows, macOS, Android, and iOS.

5. Proton Mail

Proton Mail is a privacy-first email service provider that offers robust end-to-end encryption to protect users’ communications.

Developed with security at its core, Proton Mail has become a leading choice for individuals and organizations seeking a secure email solution. Its user-friendly design, advanced privacy features, and commitment to open-source cryptography make it an industry standout.

Key Features of Proton Mail

End-to-End Encryption: Proton Mail encrypts emails at all stages of their journey, ensuring that only the intended recipient can access the content. Encryption occurs automatically without requiring advanced setup or technical expertise.
Modern Interface: Proton Mail’s clean and intuitive design makes it easy for users to manage their inboxes and compose messages without compromising security.
Self-Destructing Messages: Proton Mail allows users to set expiration times for their emails, after which the messages are automatically deleted, enhancing confidentiality.
Open-Source Cryptography:
- Built on open-source technology, Proton Mail’s security measures are transparent and can be independently verified.
- The service is backed by strong cryptographic standards, ensuring users’ data remains private and protected.

Best for:

Security-conscious users need end-to-end encryption and self-destructing messages.
Open-source advocates who trust independently verified cryptography.
Privacy-centric organizations that prioritize compliance with stringent data protection regulations.

6. Zoho Mail

Zoho Mail is a robust email service tailored for businesses and professionals who require a clean, ad-free interface and seamless integration with productivity tools.

As part of the Zoho Suite, Zoho Mail has carved out a significant share of the email client market, making it a preferred choice for small and medium-sized businesses. Zoho Mail is designed to support effective communication, organization, and collaboration.

Key Features of Zoho Mail

Ad-Free Interface: Zoho Mail offers a distraction-free, professional interface without advertisements, ensuring a smooth and focused email experience.
Built-in Productivity Tools:
- Calendar: Schedule meetings, set reminders, and manage events without leaving the email client.
- Tasks: Create, organize, and prioritize tasks directly within Zoho Mail.
- Notes: Jot down important details or ideas for quick access.
- Bookmarks: Save and organize important links for easy reference.
Integration with Zoho Suite: Zoho Mail seamlessly integrates with other Zoho applications, such as Zoho CRM, Zoho Projects, and Zoho Docs, creating a unified ecosystem for productivity and collaboration.
Collaboration Features: Shared inboxes, email delegation, and integrated chat features enable teams to work efficiently. Built-in streams for email discussions help reduce internal email clutter.

Best for:

Small and medium-sized businesses need a cost-effective, professional-grade email service.
Productivity-oriented users who value built-in tools like tasks, notes, and calendars.
Zoho ecosystem users are looking for seamless integration with other Zoho apps.

7. Spark

Spark is an innovative email client that enhances communication and productivity with its smart inbox and collaboration features.

Designed for teams and individuals, Spark helps users organize their emails intelligently while enabling seamless collaboration, making it an excellent choice for modern professionals who use desktop apps.

Key Features of Spark

Smart Inbox: Spark automatically categorizes emails into sections like Personal, Notifications, and Newsletters, allowing users to focus on what matters most.
Collaborative Email Drafting: Teams can work on email drafts together in real time, making it easy to edit and finalize messages collaboratively.
Shared Inboxes: Spark allows multiple team members to access and manage shared inboxes, streamlining workflows for customer service or project-based tasks.
Integrations with Third-Party Apps

Best for:

Teams require collaborative features like shared inboxes and co-editing drafts.
Individuals who prefer intelligent email organization and customizable tools.
Remote workers manage emails across devices while collaborating with distributed teams.

8. Microsoft Outlook

Microsoft Outlook is a cornerstone of email communication for professionals and enterprises, offering various features beyond standard email functionality.

As part of the Microsoft 365 ecosystem, Outlook integrates seamlessly with other productivity tools like Word, Excel, and PowerPoint, making it a powerful hub for managing email, calendars, and tasks in one unified platform.

Key features of Microsoft Outlook

Email management: Automatically separates important emails, helping users focus on high-priority messages.
Integrated calendar and scheduling: Outlook’s built-in calendar allows users to schedule meetings, set reminders, and manage appointments directly from their inbox.
Task management and productivity
Users can create and track tasks, set deadlines, and prioritize workloads.
Integration with Microsoft To-Do helps streamline task management across devices.
Contact management: A robust contacts feature consolidates information, including email addresses, phone numbers, and social profiles, into one easy-to-access location.

Best for:

Enterprises needing a scalable, secure, and feature-rich email platform.
Professionals requiring advanced tools for managing email, calendars, and tasks efficiently.
Microsoft ecosystem users are leveraging the full suite of Microsoft 365 applications.

9. Apple Mail

Apple Mail is the default email client for macOS and iOS, providing a clean, straightforward interface and seamless integration across Apple devices.

With its focus on privacy, performance, and simplicity, the Apple Mail app is a dependable choice for users within the Apple ecosystem, whether for personal or professional communication.

Key Features of Apple Mail

Clean and intuitive interface: Apple Mail offers a minimalist design that emphasizes ease of navigation and readability. Features like threaded conversations and customizable views make managing emails simple and efficient.
Seamless integration across Apple devices: Apple Mail works flawlessly across macOS, iOS, iPadOS, and watchOS, syncing emails, folders, and settings in real-time via iCloud.
Support for multiple email accounts: Users can connect various accounts, including iCloud, Gmail, Yahoo, and Microsoft Exchange, into a single inbox. Unified inboxes and account-specific folders make managing multiple accounts straightforward.
Enhanced privacy features: Apple Mail emphasizes user privacy, with features like Mail Privacy Protection to prevent senders from knowing when an email has been read or accessing a user’s IP address.

Best for:

Apple ecosystem users who rely on macOS, iOS, or iCloud for their daily workflows.
Professionals and individuals seeking a secure and efficient native email client.
Privacy advocates prioritizing control over their personal data and email tracking.

10. Kiwi for Gmail

If you're among the 1.8 billion Gmail users searching for a Windows email client, you must check out Kiwi for Gmail. Kiwi for Gmail is an email client designed explicitly for Gmail users.

It is designed to make you more productive if you extensively use the Google ecosystem to accomplish your work.

Features:

Kiwi claims to provide the most secure way to access Gmail on Windows
Use Google Workspace in a browser-free environment
Adding multiple accounts with up to six Gmail and Workspace accounts
Quickly access recent docs by going to File > Recently Closed Docs
Variety of keyboard shortcuts to complete swiftly common tasks
Ability to restore swiftly where you left off without opening every window from scratch

Kiwi for Gmail is an ideal choice for Gmail users who want to experience the Google Workspace in a browser-free environment.

11. Mailspring

Mailspring's simple and clean design makes you hate emails a little less. It has the essential features you expect from an email client and an eye-pleasing design.

Features:

Advanced search features to locate your emails quickly and easily
Unified inbox to manage all your accounts in a single place
Data is stored in your system, and Mailspring does not store it in its cloud
Localized into nine different languages
Custom signature feature to create your beautiful email signature

If you receive hundreds of emails daily and need a tool to help you sort through them, Mailspring is worth a try.

12. Thunderbird

Thunderbird is a free, open-source email client owned by Mozilla. It is one of the most popular email clients for Windows and is loved by many users.

Features:

Integrated productivity tools such as a calendar, task management, and chat
Tabbed email that lets you jump between tabs quickly
Powerful filtering and timeline tools to locate the exact email you're looking for
Easy setup process that works with most email providers
Different add-ons to achieve various specific tasks
Themes to customize the look according to your liking

What Exactly is an Email Client?

Person Working - Best Email Client for Gmail

An email client is a software application used to manage and send emails. It allows users to access their email accounts, read and compose messages, organize emails into folders, and manage contacts. Email clients are installed on a computer or mobile device, like:

Microsoft Outlook
Mozilla Thunderbird
Apple Mail

Features & Impact

Email clients typically support multiple email accounts, offer features like spam filtering, and provide tools for scheduling emails, managing attachments, and syncing with calendars and other productivity tools.

Think of it as a personal assistant for handling emails and keeping the inbox clutter-free. From a marketing perspective, email clients can trigger spam filters, affecting domain reputation and email deliverability.

How Do Email Clients Work?

Email clients bridge the gap between you and the email provider, ensuring a smooth experience. Here is a brief overview of the process.

Establish Connection

When you sign into your email account, the email client establishes a secure connection between your device and the email server. This lets you access your mailbox and send and retrieve electronic messages.

Download and Sync

Next, the email client downloads and syncs messages between the email server and your device. Depending on the protocols and settings, the client may download the entire message or a summary, allowing you to view essential information, such as:

Sender
Date
Subject line

Manage Emails

Once the emails are downloaded, the client organizes them in the inbox for easy access. Standard categories include:

Starred
Drafts
Sent
Spam, etc.

You can also create custom categories to stay organized.

Send Emails

When you compose a new message, the email client communicates with the server using Simple Mail Transfer Protocol (SMTP), the standard email-sending protocol. If you use emails for business correspondence, choose a DDoS protected hosting plan for optimum performance and maximum security.

POP and IMAP

Internet Message Access Protocol (IMAP) and Post Office Protocol (POP) are the two ways in which email clients communicate. While POP downloads emails from the server, IMAP synchronizes messages between the client and the server.Antispace: AI-Powered Productivity

We've built intelligence into every aspect of your workflow:

Intelligent email responses
Automated calendar management
Enhanced note-taking
Streamlined task coordination

Get started for free with one click today.

Choosing the Best Email Client for Gmail

Choosing the best email client for Gmail starts with understanding how you use email. If your inbox is overwhelming, look for a client with advanced organization features like smart filters, labels, and AI-powered prioritization.

If you collaborate with a team, consider a client that allows shared inboxes, internal comments, and integrations with tools like Slack or Trello.

Cross-Device Compatibility

If you frequently switch between devices, choosing an email client that syncs seamlessly across your laptop, phone, and tablet is important.

A consistent user experience ensures that you can manage emails efficiently no matter where you are. Some clients also offer customization options like keyboard shortcuts and automation tools to streamline workflows.

Pricing and Features

While some Gmail clients offer free versions, premium options provide additional features such as:

Email tracking
Scheduling
Snooze functions

If you’re selecting a client for a business or team, evaluate the pricing per user and the added value of premium features. Consider whether the investment will improve productivity and efficiency.

Customer Support and Reliability

Reliable customer support can make a huge difference, especially for businesses that rely heavily on email. If implementing a Gmail client across a team, check for responsive customer service and troubleshooting resources. A well-supported email client minimizes downtime and ensures a smooth experience. The best Gmail client aligns with your workflow and enhances your productivity. Whether you need smarter organization, better collaboration, or powerful automation tools, use free trials to test different options and find the perfect fit for your needs.

Benefits of Using an Email Client

Person Working on Laptop - Best Email Client for Gmail

An email client helps you manage multiple email accounts from a single platform. Instead of logging in and out of different accounts, you can bring them all together.

This is a game-changer for anyone managing work, personal, or project-specific emails, it streamlines everything and makes it easy to track.

Powerful Organization Tools: Stay Cool Under Pressure

A cluttered inbox can be overwhelming, but email clients help you stay organized. With customizable folders, filters, and tagging, you can automatically sort incoming messages based on sender, subject, or keywords.

This ensures that essential emails get your attention while less critical ones don’t clog your inbox.

Offline Access for Productivity Anywhere: No Internet? No Problem

Unlike web-based email services, which require an active internet connection, most email clients let you read, draft, and organize emails offline.

This is especially useful during commutes, flights, or in areas with poor connectivity. Your changes sync automatically once you're back online, ensuring nothing gets lost.

Seamless Integration with Productivity Tools: Boost Your Efficiency

Email clients do more than manage emails; they integrate with calendars, task managers, and contact lists. You can schedule meetings, set reminders, and create to-do lists without switching between multiple apps, making it easier to stay on top of deadlines and daily tasks.

Enhanced Security and Privacy: Protect What Matters

Email security is a significant concern, and email clients offer built-in protections that help keep your messages safe. Many provide encryption options, ensuring your emails remain private and protected from unauthorized access.

Additionally, advanced spam filtering keeps phishing attempts and junk mail out of your inbox, reducing security risks.

Customizable Interface for a Personalized Experience: Make It Your Own

Everyone works differently, and email clients allow you to tailor the interface to match your workflow. Whether it’s adjusting the layout, setting custom notifications, or choosing a theme that’s easy on the eyes, customization options help make email management more efficient and enjoyable.

Consistent User Experience Across Devices: Enjoy the Same Look and Feel Everywhere

Finally, using an email client ensures a consistent experience across all your devices. Whether on a desktop, laptop, tablet, or smartphone, your email setup remains the same, so an unfamiliar interface never slows you down.

Let Our AI-based Productivity Operating System Handle Your Boring Work

Antispace is a new AI email assistant that specializes in helping you with Gmail. It integrates with Google Workspace to help you manage Gmail and other organizational tasks, like calendar events and notes.

The platform uses AI to automate email organization, task creation, calendar management, and more. With Antispace, you can streamline project coordination and communications to boost productivity and reduce stress.

Email Autoresponders
Em Client vs Outlook
Outlook vs Gmail
Zoho Mail Alternatives
Canary Mail vs Spark
Gmail Alternatives
Sanebox Alternatives
Best Email Organizer App
Outlook Alternatives
Mailbird vs Thunderbird
Superhuman Alternatives

12 Best Email Clients For Gmail